Administrative Executive at ESOSA Food System

Key Responsibilities

• Serve as the first point of contact at the office/front desk officer.
• Organize and maintain physical files and records.
• Monitor office supplies and coordinate procurement when necessary.
• Manage official correspondence, reports, and internal memos.
• Attend to the CEO, Directors, Managers, and guests during office visits by providing refreshments, coordinating meals, and fulfilling any hospitality related needs.
• Assist with staff coordination and internal communications.
• Ensure utilities, equipment, and facilities are functioning properly and liaise with vendors when maintenance or services are needed.
• Support the HR and operations departments with documentation and logistics
• Ensure the office environment is tidy, organized, and efficient for daily operations.
• Oversee the day-to-day operations of the office to ensure smooth workflow.
• Ensure proper filing and record-keeping of all administrative documents.
• Assist in onboarding new employees by preparing documentation and logistics.
• Support the HR department in coordinating meetings in the office.

Skills

• Ability to manage multiple tasks, prioritizes responsibilities, and maintains structure in a fast-paced environment.
• A proactive attitude and ability to work independently
• Team player with strong interpersonal skills
• Willingness to learn and grow with the company