Administrative/Accounting Officer at D&M Data Solutions Ltd

Location: Sango-Ota, Ogun State, Nigeria
Industry: Food Processing 

D&M Data Solutions is a growing group of small businesses in Nigeria with a bold vision to become a major player across multiple industries. We are starting our journey in the food processing sector, with plans to expand into other industries in the near future.

We are seeking a dedicated, organized, and proactive Administrative / Human Resource Officer with an Accounting background (Admin/Accounting Officer) to support our daily operations. This dual-role position is ideal for someone capable of managing administrative tasks, basic HR functions, and financial recordkeeping in a small business environment.

Key Responsibilities

Administrative Duties

• Manage office correspondence, calls, and visitor inquiries.
• Schedule meetings and maintain management calendars.
• Prepare official letters, reports, memos, and other business documents.
• Organize and maintain both physical and digital filing systems.
• Monitor office supplies and support general office logistics.
• Ensure that tax filings, business permits, and certifications (e.g., NAFDAC for water, SON) are up to date.
• Collaborate with the Production Manager to record daily output (e.g., loaves baked or bags of water produced).

Accounting Duties

• Bookkeeping: Record daily sales, purchases, expenses, and other financial transactions.
• Bank Reconciliation: Match company bank statements with internal financial records.
• Payroll Management: Assist the Accountant in preparing and processing staff salaries, allowances, and statutory deductions (PAYE, pension, etc.).
• Invoicing & Receipts: Issue invoices to customers (e.g., bulk water buyers, distributors, bakery clients) and ensure timely payments.
• Expense Control: Monitor petty cash spending and ensure accurate documentation.
• Budgeting: Support management in preparing and monitoring operational budgets.

Human Resource Functions

• Assist with staff recruitment, onboarding, and documentation.
• Maintain up-to-date employee records and HR files.
• Monitor staff attendance and leave schedules.
• Assist in payroll preparation and timesheet management.
• Support staff performance tracking and basic conflict resolution.
• Help enforce company policies and promote workplace discipline.

Requirements

• OND, HND, or B.Sc. in Business Administration, Human Resources, Accounting, or a related field.
• Minimum of 2 years of experience in a similar role.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong communication and interpersonal skills.
• Highly organized, reliable, and capable of working with minimal supervision.
• Basic knowledge of HR practices and Nigerian labor laws is an advantage.
• Candidates must reside in or near Sango-Ota, Ogun State. Applicants living in close proximity will be given preference.

Remuneration

₦150,000 – ₦250,000 (Based on experience)

Why Join Us?

At D&M Data Solutions, you’ll join a visionary and dynamic team passionate about innovation and excellence. As we continue to grow and diversify our operations, you’ll have the opportunity to advance your career, contribute meaningfully, and make a lasting impact in a fast-evolving business environment.