Jobs at Adexen

Responsibilities

• To function as Head of the Operations team reporting to the Fleet Manager and supporting the Fleet Manager in his duties as Functional head for the Operation of the vessels and Training Centre with Referent Pilots.
• Assisting to ensure vessel operations meet client’s expectations as per contract deployment form.
• Direct Line supervision for the Operations managers on a day-to-day operations management during periods of absence of the Fleet Manager
• Direct Line Supervision of the Senior Referent Pilot and Referent Pilot/s
• For assisting to ensure that all vessels are operated in a cost-effective manner
• Assist in the preparation of budgets and ensure budget follow-up and cost monitoring
• Supporting the Fleet Manager in his role as single point accountability for his dedicated vessels vis-à-vis the SBUM, Contract Managers
• Regularly interface with the Quality, HSE, Procurement, and Technical Departments for services required by FCB operations.
• Interface with the Crew Manager for crew planning.
• Ensure Crew Matrix is in line with client and Flag state requirements
• Assisting in the supervision of the Technical Department through the Technical Manager as directed by the Fleet Manager.
• Supporting, establishing and coordinating the Backup fleet operationally to allow for proper maintenance and effective Dry Docking of the fleet
• Monitoring group Quality and HSE policy implementation for Vessel operations and reporting variances with recommended action plans.
• Support incident investigations
• Perform regular visits on board including both checks and promotion of the HSE culture
• Ensure there are proper procedures in place to cover relevant segments of the fleet
• Support the adequate provision of vessels to meet client’s demands
• To Ensure management of preventive and corrective maintenance as well as validating procurement requests, inspections and oversight over the stores

Desired Skills and Experience

• A Master’s degree in Marine Transport, Maritime Management or equivalent working experience or any other related discipline.
• A minimum of 10 years in a core Operations role with full exposure to all facets of Vessel Management is required.
• Master of Business Administration will be an asset
• Lead Auditor Training for Quality Management Systems incorporating the International Safety Management Code for the Safe Operation of Ships and Pollution Prevention (ISM and ISO 9002) will be an added advantage.
• Leadership competencies, able to manage a team while being a team player
• In-depth knowledge of Fleet Management IT systems
• A good command of written and spoken English.
• Good communication skills and ability to work under pressure
• A strong motivation to work in a challenging and dynamic environment in the Maritime Industry
• Good Knowledge of Key Performance Indicator (KPI) setting, monitoring and tracking
• Good interpersonal skills
• Good Quality Control Skills
• Good and vast knowledge of Safety Management and Regulatory Compliance, International Safety Management (ISM) and International Standards Organization (ISO) Codes - Monitoring and Auditing
• Good Knowledge of Environmental Awareness and Auditing
• Must have worked on-board an OSV or a Surfer vessel
• Extensive familiarity and experience within the Marine industry is required. 
• Permanent contract
• This will be an office-based position with occasional offshore visitation.

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Responsibilities

• Master and Implement National and International maritime regulation
• Ensure that Offshore personnel comply with all Group’s and Client’s requirements and standards
• Establish and follow-up crewing budgets (labor costs, travel, food, training) in line with Group Requirements
• Continuously challenge and review those budgets for cost optimization
• Identify Crew Training Needs and ensure / follow up adequate implementation of the training plan
• Ensure that Offshore personnel are properly assessed both on performance and competences
• Follow-up & finalize Offshore personnel claims with P&I clubs and/or insurance instances
• Implement and follow up a Compensation and Benefits policy. Review and benchmark it on a regular basis to improve consistency.
• Ensure accurate and timely payment of crew wages
• Manage and motivate his team
• Manage 3rd party Crew
• Manage and utilize Crew Planning /Activity tool
• Support the full implementation of staff condition of service regarding crew
• Manage and ensure compliance with Crew management regulatory requirements e.g STCW, NIMASA ETC.
• Implement crew discipline in adherence with organizational disciplinary procedure
• Ensure the provision of Crewing resources services and assist in development ofpolicies and programs for the company for overall crew management strategy
• Implement crew medical process
• Management of crew change process
• Ensure a reliable and accurate reporting

Desired Skills and Experience

• Bachelor’s degree in a Social Science Course/Discipline
• Added Function Related Certifications and Trainings will be an advantage
• Comprehensive working knowledge of all statutory requirements regarding Crew will be an asset
• Msc in a function related field will be an asset
• 10-14 years experience in Crewing or a related function
• 5 of those years MUST have been spent in a senior supervisory or management role

Required Competencies:

• Budgeting
• HR & Crewing
• Information Systems
• Marine Standards
• Negotiation
• Networking
• Project Management
• Stress Management
• Supplier Management
• Communication & Motivation
• Manage Change & Develop People
• Recruit & Integrate
• Goal Setting

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Responsibilities

• The Financial Planning and Analysis (FP&A) Manager role will provide financial and strategic support through the provision of meaningful reporting and analysis to drive performance across the Group.
• The role oversees the development of the Group’s long term business plan, yearly budget and forecasts, providing prompt and accurate performance reporting to the Group, developing accurate standard costs and variance analysis for all BU related activities and related CAPEX budget control.
• The role will also provide financial expertise and business partnering support to the Group and design and prepare routine and special reports to enable management obtain timely and reliable information and analysis for long-range planning, annual budgets, quarterly estimates and other necessary reports for controlling the Group’s operations.

Business Planning:

• Development of detailed model for long term business plan
• Collecting required inputs and updating the model on regular basis
• Generating Industry report and business report at regular intervals

Budgeting & Forecasting:

• Manage the budget and forecast processes by collecting all financial information necessary for the annual and strategic planning process.
• Undertake analysis of risks and opportunities to provide forecast information as required whilst working closely with the BU leadership teams.

Capital Expenditure Management:

• Provide input and review, where applicable, for related CAPEX expenditures.
• Track and communicate CAPEX spend to ensure adherence to annual budgets.

Management Information Systems (MIS):

• Design, implement and maintain management information systems using a combination of automated, semi-automated and manual systems.
• Provide management with timely, relevant financial information to better understand the business and cost/revenue profile.

Financial/Ad-Hoc Reports:

• Ensure timely delivery of accurate financial reports, monthly and annual accounts to management, the Group and external regulatory authorities, where necessary.
• Design and prepare reports for management decision making.

Systems Improvement:

• Assist in the set-up, continuous assessment and amendment of the Group’s computerised accounting system for greater effectiveness
• Investigate and recommend improvements to the current financial system, work standards and procedures to contribute towards improving profitability through cost control, improved internal controls and greater work efficiency.

Reporting & Analysis:

• Ensure that timely reporting of performance and variance analysis for all direct and indirect costs are undertaken.
• Identify and report on variance drivers so that appropriate action can be taken as required.

Business Partnering:

• Develop a strong business partnering structure to facilitate good analysis of all commercial and supply chain activities including new product development and value optimization initiatives

Leadership:

• Provide coaching and leadership to direct and indirect employees.

Desired Skills and Experience

• Bachelor's Degree in Finance or Accounting from a recognised university
• Professional Certification / Membership (ACCA, etc.)
• Minimum of 15 year’s experience at a Senior Management level in Finance preferable in an international corporation operating in the Manufacturing / FMCG sector.
• Strong Knowledge of Tax and Risks Management.
• Sound experience in Financial / Management Accounting
• Sound experience in Budgeting and Reporting.
• Strong Knowledge of IFRS Accounting Standards.
• Large multicultural team management experience