Fresh Vacancies at Stretchit Concepts

The ideal candidate would be responsible for all office errands and dispatch and the main relief for the Receptionist/Front Desk Officer when unavailable.

Duties and Responsibilities include the following.

• Maintain office filing and storage.
• Monitor and order office supplies.
• Preparation of requisition for office supplies and provisions.
• Distribution of all incoming mails and parcels.
• Dispatch of all outgoing mails and parcels.
• Filing of records.
• Performs errands that assist daily functions such as bank lodgments, etc.
• General reception duties; returns calls as appropriate especially as relief for the Receptionist/Front Desk Officer.
• Ensures that the items required for events such as birthdays, parties and sponsorship are delivered on time.
• Other duties as assigned by Management.

JOB REQUIREMENTS

Education/Experience

• A secondary education, higher diploma or higher qualification in any field.
• Prior experience is an added advantage.
• Familiar with the use of Microsoft Office suites (Word, Excel, Outlook).

Personal Traits and Characteristics

• A helpful and personable attitude with an evident desire to assist other employees as well as visitors.
• A high level of integrity.
• A teachable attitude/willingness to learn.
• Very good phone etiquette.
• Good verbal communication skills.
• Punctual.
• Able to work with minimum supervision.
• Should be customer service driven and focused.
• Able to multi-task and flexibility to adapt in any situation.
• Professional appearance at all times.

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Reporting To:Admin Manager

Responsibility:

A position of the receptionist is an administrative support.

The work will be performed in a waiting area of the organization. As the "Director of First Impressions” the duties of a receptionist include:

• answering visitor inquiries about the company and our services,
• directing visitors to their destinations, and records name, time of call, nature of business, and person called upon.
• sorting mail, liaison with FedEx, DHL; collect, dispatch and distribute mails and messages.
• answering incoming fax, calls on the switchboard, obtain caller's particulars and a message, setting appointments, filing, records keeping, keyboarding/data entry and
• expected the receptionist to serve coffee or tea to guests, and ensure that the office area tidy and the front area stays clean and smelling fresh.
• Type memos, correspondence, reports, and other documents.
• Security/access control functions
• Perform variety of clerical duties, office tasks and other duties as may be assigned.
• Attend to the company’s social media platforms

Minimum Preson Requirements

• University Degree in computer science or relevant combination of training
• Minimum of upper credit
• Very vast in the use of computer especially in the area of social media, database administration etc
• Must be calm, courteous and professional
• Must posseses high attentiveness, a well groomed appearance& be highly informed.
• Posses initiative, a positive attitude and have strong value for loyalty, respect for confidentiality and discretion, dependability.
• Be able to perform multiple tasks quickly as well as meet deadlines.
• Must be able to work with and support other staff.