Fresh Jobs at UNICEF

How can you make a difference?

Management of the Supply team

• Prepare the annual work plan for the Supply team and the annual Supply Procurement and Distribution Plan for goods and services; determine priorities/targets and performance measurements and monitor work progress to ensure that results are achieved according to schedule and performance standards.
• Supervise and coach team members, ensure timely performance management of staff. In collaboration with Supply Division, Regional Office and the global supply community, ensure knowledge sharing and learning is prioritized in order to continuously build capacity of individuals and the team.
• In consultation with supervisor, ensure establishment and maintenance of operational capacity to handle CO supply chains, including staffing (appropriate staffing structure, timely recruitment, clarity of roles and responsibilities) and contracting of third-party services if applicable (e.g. customs clearance, warehousing, transport, distribution)

Supply chain service delivery and emergency response

• In consultation with supervisor, provide input to the Country Programme Action Planning and advice on Supply requirements for the Plan of Operations and Annual Work Plans. Ensure appropriate planning, implementation, monitoring and evaluation of the supply chain operations, including establishment of performance indicators, and assessment of fit for purpose of products and services.
• Analyze supply spend and develop procurement strategies based on category management in order to focus on strategic, essential supplies and services that contribute to results for children, including establishment of long term agreements (LTAs) where relevant. Ensure effective procurement of goods, contracting of services and construction works, while maintaining the highest level of integrity, ethical standards and accountability.
• Ensure appropriate vendor management practices e.g. supply performance reviews are established and applied.
• Analyze supply dashboards, implementation rates of key performance indicators and supply information/data from various systems and conduct root cause analysis of supply chain bottlenecks and challenges, with a view to drive improvements and ensure efficient and effective supply chains for children.
• In consultation with supervisor, develop an emergency supply and institutional service contracting strategy based on risk assessment analysis and Programme assumptions. Ensure an emergency supply and institutional service contracting preparedness action plan for the CO is established in line with Core Commitments for Children in Humanitarian Action (CCC), and implemented (establishment of relevant LTAs and frame agreements for emergency response, prepositioning of stock, and training of staff in the country office).
• Participate in high level emergency coordination, implementation and monitoring meetings with internal and external partners and establish close collaboration with UN Procurement Network/Working Group if such is activated/existing.
• In collaboration with supervisor, establish strong working relations with Regional Chiefs of Supply/Regional Chief of Operations, as well as Supply Division, to align with global and regional approaches and initiatives in supply chain management.

Collaboration with programme and implementing partners

• In collaboration with supervisor, develop close collaboration with programme sections through involvement in programme design, planning, and preparation for implementation of supply components as well as monitoring and evaluation. Establish accountability framework with programmes, for delivery of results for children.
• Provide supply input to donor dialogue, and support development of supply components of proposals to donors including budgeting and use of innovative financing mechanisms for supplies, services and construction works.
• Support assessment of and collaboration with implementing partners including civil society, establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT).
• Develop and maintain partnership and collaborative relations with Government, UN organizations and bilateral counterparts in supply chain activities including harmonized and collaborative procurement.

Technical and advisory support to government/national systems

• Promote/drive supply chain strengthening and change management initiatives with governments and partners, to ensure efficient and effective supply chains for children.
• Provide input to capacity development initiatives in the area of supply chains for children, in close collaboration with programme colleagues. Support supply components of health systems strengthening as might be relevant in the country context.
• Advisory support to Governments/national systems in defining and determining supply solutions for children, such as use of procurement services; supply financing solutions; local market development; private sector engagement.

Innovation, products and markets

• Contribute to pilots and support the actual roll-out of new products and services, in close collaboration with Supply Division.
• Promote critical thinking, innovative approaches and good practices on supply chain management within the organization as well as with externals to ensure effective and efficient supply chains for children.
• Further to analysis of supply spend and related procurement strategies, in collaboration with supervisor run initiatives to ensure local market development where relevant.

To qualify as an advocate for every child you will have…

Education:     

• An advanced university degree is required in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, Health or related social science field, or relevant first-level university degree (Bachelor’s) in conjunction with a valid relevant professional certification is required.
• A first level university degree (Bachelor's) in a relevant technical field (as identified above), in conjunction with seven (7) years of relevant work experience in supply, logistics, procurement, contracting, administration and/or other directly related technical field, may be taken in lieu of an advanced university degree.

Experience:   

• A minimum of five (5) years of relevant experience, at the national and international levels, in supply, logistics, procurement, contracting, administration and/or other directly related technical fields is required.
• Understanding of development and humanitarian work.
• Emergency experience an advantage.
• Health supply chain management experience an advantage.

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How can you make a difference?

• Under the supervision of the Supply Specialist, the Supply Associate provides a broad range of transactional, procedural and administrative tasks in support of the efficient supply and procurement of the country office, ensuring timely and efficient output that is in compliance with UNICEF rules and regulations, whilst demonstrating the capacity to research, adapt and evaluate irregular cases, and also to recommend improvements to process delivery and design.

MAJOR RESPONSIBILITIES:

Summary of key functions/accountabilities:

• Receives supply requisitions, ensuring accuracy of specifications of items, and confirms availability of funds, obtaining additional information from the programme sections as necessary. Monitors assigned requisitions to ensure completion of procurement actions in a timely manner.
• Obtains quotations, issues invitation to bids to approved and listed suppliers; arranges and participates in bid openings with the Supply Manager, compiles price tabulations with price ratings and recommendations for order placement, prepares CRC submissions for finalization by the Supply Manager.
• Corresponds with programme Sections/Field offices and suppliers on supply and procurement matters.
•  Generates and compiles a variety of warehouse reports from vision and monitoring reports from the supply dashboard/pipeline reports.
• Ensures continuous availability of data related to procurement, including forecasting, requisitions received, orders placed, incoming goods, actual delivery schedules. Prepares periodic reports, and ad-hoc reports as needed.
• Drafts submissions to Contract Review Committee.
• Maintains supplier database and files with full information, in accordance with UNICEF supply guidelines.
• Prepares Direct Orders (Purchase Orders) against existing Long Term Arrangements (LTA) ensuring that the LTA has valid quantities and lead-time meets requirements
• Quality control and ensure accuracy of UNITRACK generated stock reports and monthly reconciliation of stock inventory reports from different offices. Prepares monthly stock reports on management performance indicators for warehousing operations.
• Maintains purchase order/contract files with all required procurement documentation (POs, invoices, delivery receipts, payment requests, correspondence, etc).
• Responsible for conducting local market surveys on ongoing basis.
• Correspond with offshore suppliers when required and Copenhagen for standard warehouse items and obtain LPA when required
• Conduct market research for new products and new supplier source as well as updating new product technology

To qualify as an advocate for every child you will have…

Education:

• Completion of secondary school education is required, with courses/certifications in business administration, supply chain management, procurement or logistics considered as an advantage.

Experience:

• Minimum 6 years of progressively responsible administrative and/or supply-related work experience (procurement, supply or logistics) is required.
• Familiarity with UNICEF, UN  supply procedures and systems is an asset.

Language Requirements:

• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

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How can you make a difference?

• Under the close supervision and guidance of the Human Resource Officer or Specialist, the Human Resources Associate (data & systems support) provides administrative, procedural, data, and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in the office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.
• The Human Resources Associate (data & systems support) will also be the focal point for all HR data creation and management as it pertains to HR analytics and data for the Nigeria Country Office.

Key responsibilities:

Summary of key functions/accountabilities:

• Support to business partnering
• Support in HR Data analytics tracking and management
• Support in the processing of entitlements and benefits of local staff
• Support in recruitment and placement
• Support in learning and capacity development
• General office support

Support to business partnering

• Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes
• Support the management of change processes by advising clientele on changes to HR processes under the guidance of the HR Business Partner
• Support the business partners in assisting clientele in using internal HR systems such as talent management, Agora and Achieve

HR Data Analytics Management:

• Support the collecting and compiling of HR-related data, including recruitment metrics, employee demographics, retention rates, and performance indicators.
• Analyze HR data to identify patterns, trends, and insights related to recruitment, employee engagement, and workforce planning.
• Create meaningful HR reports and presentations to communicate key findings and recommendations.
• Collaborate with the HR team and management to identify data-driven solutions to address HR challenges and optimize processes.
• Monitor and evaluate the effectiveness of recruitment strategies and initiatives through data analysis.
• Support the conducting of predictive analytics to identify potential recruitment needs and skills gaps within the NCO.
• Support the conducting of predictive analytics to identify HR needs and gaps within the NCO.
• Ensure data accuracy, integrity, and security by implementing appropriate data management practices and protocols.
• Stay updated on data analytics tools, techniques, and industry trends to enhance HR data analysis capabilities.
• Provide guidance and support to the HR team in utilizing HR data for decision-making and strategic planning.
• Develop and monitor trackers and powerBI dashboards for data for which real-time reports is required.
• Prepare informative PowerPoint reports to be shared with the Chief of the HR section, senior management, regional office & HQ as when due.
• Identify lapses and inaccurate staff-related data and follow up with appropriate stakeholders to have them rectified.
• Facilitate Knowledge transfer and sharing within the NCO HR team.

Support in the processing of entitlement and benefits

• In consultation with the supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF's HR Rules and regulations to support the consistent and equitable application of decisions and implementation of agreed-upon action.
• In consultation with the supervisor, analyze research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements.
• Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC.
• Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

Support in recruitment and placement

• Design and post engaging job advertisements on appropriate platforms (TMS, LinkedIn, Relief Webb, etc.)
• Manage applicant tracking systems and ensure all applications are properly recorded and tracked.
• When assigned, review resumes and applications to assess qualifications and longlist candidates.
• Coordinate and schedule interviews, ensuring efficient communication with applicants and interviewers.
• Conduct reference checks and verify candidate credentials as necessary.
• Collaborate with hiring managers and supervisors to ensure a smooth and consistent recruitment process.
• Continuously evaluate and improve recruitment processes for enhanced efficiency and effectiveness.
• Stay updated on recruitment best practices, market trends, and relevant legal requirements.

Support in learning & capacity development

• In consultation with the supervisor, researches, analyzes, verifies, and compiles information on external training courses available and educational institutions to help the supervisor decide on learning programmes that address learning gaps in his/her country office.
• Assists team in organizing and conducting courses, workshops, and events by participating in exercises that aim to build the capacity of stakeholders.
• Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.
• Assists team in organizing and conducting courses, workshops, and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.
• Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals.

To qualify as an advocate for every child you will have…

Education:

• A Degree in Human Resource Management, Business Administration, or a computer engineering/science-related course Or Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.

Experience:

• Minimum of 3 years of experience in a similar role Or A minimum of 6 years of progressively responsible experience in a similar role in lieu of a University Degree.
• Excellent computer and data analytics skills
• Previous relevant experience in using data gathering tools (e.g., Microsoft Power BI; SQL, SAP BusinessObjects; Sisense; TIBCO Spotfire, ThoughtSpot., Qlik, SAS Business Intelligence, Tableau, Excel, etc.) is mandatory.
• Excellent oral, written, and presentation skills
• Developing country work experience and/or familiarity with working in an emergency context is considered an asset.

Language Requirements:

• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian, or Spanish) or a local language is an asset.

Technical Skills

• Solid ability to analyze and manage data
• Extensive knowledge of HR principles, rules, regulations, and procedures within the UN
• Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using HR systems.
• Ability to extract and format data and solve operational problems
• Ability to organize own work, set priorities, and meet deadlines