Fresh Jobs at the Olive Prime Psychological Services

Reports to: Head of Accounts

Job Summary

• The Account Officer is responsible for recording transactions, compile and analyze data, perform audits, assist with budgets and financial forecasting, compute taxes, and report their findings to management; Provides financial information to management by researching and analyzing accounting data; preparing reports.

Responsibilities

• Managing of accounting systems and process which includes systems access and reconciliation of records
• Participate in preparing and reviewing analysis of cash forecast
• Monitoring cost and expenditures against budgets and forecast
• Assist in preparing all year end accounts
• Assist in preparing quarterly forecast and annual budgets
• In conjunction with the accountant, will be responsible for reviews of all internal financial controls and the improvements on the business processes.
• Responsible for finance and Accounting activities of the company
• Calculation of application taxes according to the law
• In conjunction with the accountant will ensure that the policies/procedures of the company are implemented efficiently and in line with generally accepted accounting practices (e.g. FIRS)
• Institute adequate financial control systems and processes to secure the assets and Efficient operation of the organization
• Develop key financial processes including budgeting, management & financial Accounting/reporting
• Monthly reports and analyses
• Monthly, quarterly and annual budgeting and variation reporting

Requirements and Experience

• B.Sc in Accounting
• Professional qualification i. e ICAN, ACCA is an added advantage.
• Minimum of 3 years work experience in relevant field.
• Experience in the use of different Accounting softwares (QuickBooks etc.)

Required Skills:

• Knowledge of Budgeting, financial forecasting and cost control
• Ability to work independently and as part of a team
• Establishment and enforcement of sound internal controls
• Excellent written and oral articulation;
• Ability to be self-motivated.

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Reports to: Admin. and Accounts Manager

Job Summary

• The Operations Officer acts as an umbrella which ensures that the Facility has the most suitable working environment for its employees and their activities.
• The post holder has responsibilities for the day to day running of the building; plus ensuring the proper operation of all aspects of the building and other support services including security, cleaning and often health, safety and environmental regulations to create an optimal, safe and cost effective environment for the staff to function.
• As the Purchasing Officer the post holder is responsible for managing all purchasing activities; s/he will ensure effective purchasing and regular delivery of goods and services needed by the Organisation, which includes going to the market for procurement and market survey purposes.

Responsibilities

• Facility Management: The running of the Cleaning Division, Diesel, Water, and Electricity management, Internet, Stationaries and Kitchen Purchases. Overall management of the Facility Building and its interior.
• Maintenance: Supervises Generator, Electrical, Plumbing and other related maintenance practices
• Procurement: Process purchase requisitions / orders within purchasing Period.
• Work with the Store Officer to create a re-order level for purchases
• Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
• Establish and negotiate contract terms and conditions, and maintain supplier relationships
• Prepare and maintain purchasing records, reports and price lists
• Work with the admin department to determine procurement needs, quality, and delivery requirements
• Assist in the development of specifications for equipment, materials, and services to be purchased
• Administer contract performance, including delivery, receipt, warranty, damages and insurance
• Reconcile or resolve value discrepancies
• Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices
• Develop and maintain constructive and cooperative working relationships with colleagues and management.

Requirements and Experience

• Minimum of 2 years’ previous work experience as an Operations and/or Procurement officer preferably in a health care sector
• Degree in Social Science or any related discipline
• Certifications in HSE or Procurement and Supply Management is desired.

Required Skills:

• Outstanding organizational and leadership abilities
• Excellent interpersonal and public speaking skills
• Ability to develop and deliver effective business and operational plans which are financially relevant.
• Proficient in office management software e.g. MS office - Word & Excel
• Strong operational management ability
• A clear focus on results - sets goals, plans, and prioritizes effectively, monitors efficiency and progress of work against plans.

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Reports to: Head of Accounts

Job Summary

• The Treasury Officer is responsible for maintaining general ledger, maintain logs of daily receipts as well as manage billings and invoicing.

Responsibilities

• Document bank transactions by processing checks and online deposits in a proactive manner
• Support and participate in the deposit mobilization effort of the Centre
• Enforce credit policies to ensure that defaulters and patients with extended credits pay on time
• Enter all payments received from clients are entered into designated databases
• Post payments to appropriate accounts and maintain logs of daily receipts
• Manage billings and invoicing
• Prepare weekly and Monthly revenue and expense reports
• Maintain petty cash and general ledger
• Enter all payments received from clients are entered into designated databases
• Post payments to appropriate accounts and maintain logs of daily receipts
• Maintain petty cash logs, receipts, and balances
• Handle cash clearing and credit balancing activities along with determining and investigating unidentified accounts
• Ensure that Cash is arranged and stored in an orderly manner (according to denominations) in the safe box and ensure that the cash cabin is neat, tidy, and free from all prohibited items.

Requirements and Experience

• HND or Bachelor's degree in Accounting,
• 1 - 3 years’ post NYSC experience as a Treasurer, account clerk or in a similar role.

Required Skills:

• Good numerical skills
• Good analytical and financial skills
• Excellent relationship management
• Proactive problem solving approach.
• Ability to maintain strict confidentiality.
• Great interpersonal skills
• Excellent communication skills (written and verbal)
• Strong attention to detail.