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  • Posted: Apr 9, 2020
    Deadline: Apr 17, 2020
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  • At Chemonics, we believe our mission of helping people live healthier, more productive, and more independent lives is driven by our commitment to service-service to our mission, to our beneficiaries, to our clients, and to our staff. From our founding in 1975, we have worked in more than 150 countries to help our clients, partners, and beneficiaries face...
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    Finance Manager

    Job Details

    • Chemonics International, a leading international organization based in Washington, D.C., seeks a Finance Manager for the USAID funded Strategic HIV/AIDS Response Program (SHARP) Task Order 03 activity in Nigeria.
    • This activity aims to identify and support proven interventions through improvement of service delivery and strengthening health systems with an expanded effort with the Government of Nigeria (GON) in Adamawa, Bauchi, Borno, Jigawa, Kano and Yobe States. The objectives of the activity include:
      • Targeted and efficient HIV and TB case identification and linkage to care and treatment;
      • Enrollment of patients on HIV/AIDS therapy with adequate adherence and minimal loss to follow-up;
      • Successfully suppress HIV viral load; and
      • Increase GON capacity to expand, coordinate and finance HIV/AIDS and TB services.
    • This position will be based in Abuja, Nigeria. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

    Responsibilities

    • Support overall financial management of SHARP TO 03, ensuring strict adherence to Chemonics policies and procedures and USAID rules and regulations.
    • Supervise accounting cycle to include preparation and appropriate documentation of journal entries, payment requests, and general ledger reconciliations.
    • Ensure that incurred costs are allowable, allocable and reasonable in accordance with USAID cost principles and Chemonics policies and procedures.
    • Review and approve accounting and supporting documents and transactions to ensure accuracy, completeness and compliance with Chemonics policies and procedures and USAID regulations.
    • Review accurate, complete and timely financial reporting using ABACUS system, including monthly accrual/projection spreadsheets, and ensure timely submission to the home office (HO). Prepare and/or review ad hoc analysis and reporting as needed. Monitor preparation and perform analysis of financial reports relative to budget and monthly forecasting.
    • Oversee monthly wire transfer requests for submission to the HO and manage local bank accounts to ensure sufficient availability of funds for project needs.
    • Review the internal financial control systems to ensure that appropriate mechanisms, procedures, and systems are in place. Ensure proper safeguards of funds and compliance with established USAID and Chemonics financial and accounting procedures.
    • Review and ensure proper authorization and approval and timely processing of payment/reimbursement requests for employees/suppliers/vendors.
    • Plan, perform and supervise internal audits of accounts payable, accounts receivable, payroll, fixed assets, and petty cash.
    • Review and approve bank reconciliations and reconciliation of petty cash and fund report at time of replenishment.
    • Review submission of all tax withholdings (payroll income tax, deduction at source) to relevant parties.
    • Review payroll and ensure allocation of payroll costs to appropriate general ledger accounts.
    • Work closely with internal and external auditors during field program audits.
    • Serve as a resource person for technical and finance staff on Chemonics and USAID policies, procedures and regulations
    • Interact with bank and other officials on an as-needed basis.
    • Fosters and demonstrates a workplace inclusive of creating opportunity, serving others, building trust, innovation and exceeding expectations.
    • Performs other duties and responsibilities as required.

    Preferred Qualifications

    • University degree in Accounting, Finance, Business Administration, Economics or other relevant field;
    • Minimum of 5 years of experience in program administrative and finance management;
    • Previous professional experience with international donor programs;
    • In depth knowledge of the operating environment and employment regulations in Nigeria;
    • Experience in bookkeeping and accounting
    • Results-oriented professional capable of achieving targets and goals set in cooperation with the client, counterparts, and stakeholders;
    • Demonstrated ability to work productively within a team
    • Possess excellent organizational and multi-tasking skills;
    • Ability to communicate clearly and effectively;
    • Fluency in English is required.

    go to method of application »

    Logistics Advisor

    Supervision: The Logistics Advisor will report to the Senior Manager Region or designee.

    Project
    Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) Nigeria. This scope of work (SOW) sets forth the services to be provided by the Logistics Advisor to SAII Associates Ltd/Gte, an associate company of Chemonics International Inc. in the implementation of the USAID Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) in Nigeria.

    Background

    • The purpose of the USAID Global Health Supply Chain Program–Procurement and Supply Management single award IDIQ contract is to ensure uninterrupted supplies of health commodities to prevent suffering, save lives, and create a brighter future for families around the world.
    • The IDIQ has four task orders that directly support the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s family planning and reproductive health program.
    • GHSC-PSM provides health commodity procurement services and systems strengthening technical assistance that address all elements of a comprehensive supply chain. All four task orders are implemented in Nigeria.
    • The Logistics Advisor will be responsible for coordinating commodity logistics activities in the assigned state for the GHSC-PSM project in Nigeria.

    Principal Duties and Responsibilities (Essential Functions)
    The Logistics Advisor, working through the State Logistics Management Coordinating Unit (LMCU), shall be responsible for:

    Facility Level Replenishment and Reporting:

    • Ensuring donor-procured health commodities “stock on-hand” within health facilities continuously falls within the min/max range established for each product by supporting the LMCU to:
    • Facilitate data collection at the state level
    • Facilitate data review at the state level (accuracy of facility reporting)
    • Facilitate data input into the National Logistics Management Information System (LMIS) reporting tool
    • Support assessment activities (EUV, state warehouses, storage facilities, supply chain, etc.)
    • Submit bi-monthly replenishment orders for quantities of each donor procured commodity not to exceed the allocated value of commodity made available to the State from the national supply of donor stock,
    • Submit emergency orders if/when donor-procured stock levels fall below min/max values in between bi-monthly distributions
    • Support replenishment trend analysis and consumption data pattern analysis to help supervise and identify future distribution requirements.

    Facility Level Receiving:

    • Share the distribution plan with identified Stakeholders within the state
    • In conjunction with the W&D Advisor, will develop schedule to monitor distribution services of the 3PLs making deliveries of donor funded commodities (appropriate trucks, delivery times, etc.)
    • Coordinate with SDP IPs and other stakeholders to ensure that facilities have the appropriate staff with signature authority are present during delivery windows, that facilities conduct a comprehensive review the quantities of each product delivered against the proof of delivery, that facilities inspect the quality of the products being delivered, and facilities carefully noting any discrepancies on the proof of delivery document prior to accepting the delivery.
    • Receive copies of the PODs from distribution 3PL and share with LMCU.
    • Escalate any discrepancies in quantity of products delivered or quality challenges
    • Oversee the review of PODs to detect any issues and address/escalate accordingly.
    • Provide feedback to the regional and central W&D team on delivery issues

    Facility Level Storage:

    • Coordinate with SDP/ IPs and other stakeholders to ensure that donor-procured commodities within health facilities are stored and managed in keeping with World Health Organization (WHO) guidelines, and good inventory control best practices.

    State Central Medical Store:

    • Support the state to strengthen storage practices at the central medical store, applying best practices and improving the state systems.
    • Support routine LLIN distribution in Malaria supported states

    Coordination and Governance:

    • Support state monthly PSM TWG meetings, providing technical inputs and information regarding supply chain activities of program areas supported by GHSC-PSM.
    • Support the conduct of biannual ART focal person meeting.
    • Support State Health Partners’ Meeting
    • Support the state programs in their annual workplan development and periodic review.
    • Facilitate periodic visits to the health facilities, by the GHSC-PSM M&E team, to monitor implementation of supply chain activities that supports service delivery, and report results to the Senior Manager, Region x.
    • Provide state level reports to the Senior Manager, Region x on stock status of health products within health facilities in the state and warehouses that have stock allocated to their state

    System Strengthening and Collaboration with other Donors:

    • Work with other USAID supported IPs to coordinate program activities and promote synergy among partners.
    • Work with stakeholders to conduct Joint monitoring and supportive visits.
    • Work with stakeholders to conduct capacity building activities suited to address identified gaps
    • Conduct joint routine review of data quality issues with all relevant stakeholders and develop appropriate strategies to address issues identified.
    • Ensure availability of commodities for all partner programs where it falls within GHSC-PSM mandate

    Report Of Commodity Loss:

    • Immediately report donor and state-procured commodity loss at the health facilities or during distribution to the Regional Manager. The losses will include, expiries, theft, discrepancies inventory, commodity damage during handling, damage in product quality etc. while in custody of the state officials at the warehouses and/or health facilities.
    • Facilitate the collection of a police report on the incident to ascertain the root cause and preventive action

    Project Related:

    • Maintain a good knowledge and understanding of all office rules and procedures as set forth in the field office policy manual.
    • Support achievement of the overall project goals as required to ensure project performance.
    • Perform other tasks as directed by the Senior Manager, Region

    Job Qualifications

    • Bachelor’s Degree in pharmacy, Public Health, Medical Laboratory Sciences, Logistics management or other related Sciences.
    • Specific experience in supply chain and programming related to HIV/AIDS, TB, FP, MNCH or Malaria strongly desired.
    • At least 5 years of relevant work experience
    • Experience working on a USAID or donor-funded project required
    • Good knowledge of using Microsoft office especially word, excel and power point
    • Outstanding organizational and coordination abilities
    • Excellent communication and interpersonal skills
    • Fluency in English is required

    Working Conditions/Duration of Assignment

    • This is a long-term position for the life of the contract.

    Method of Application

    Use the link(s) below to apply on company website.

     

    Note

    • Candidates will be reviewed on a rolling basis until the positions are filled. No telephone inquiries, please. Finalists will be contacted.
    • The protection of your personal data is important to Chemonics. If you are located in the EU, please read our EU Recruiting Data Privacy Notice to learn how we process your personal data. For more information, please read the EU Recruiting Data Privacy Notice here: https://chemonics.com/eu-recruiting-data-privacy-notice/
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₦ 365K from 8 employees
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