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  • Posted: Apr 6, 2020
    Deadline: Apr 10, 2020
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    Save the Children invests in childhood - every day, in times of crisis and for our future. In the United States and around the world, we give children a healthy start, the opportunity to learn and protection from harm. By transforming children's lives now, we change the course of their future and ours. Please give monthly and support our mission. Save the...
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    Education Program Coordinator

    Reference No.: 190001VJ
    Location: Damaturu, Yobe
    Team: Programme Operations
    Employee Status: Fixed Term

    Role Purpose

    • Reporting to the Education Programme Manager, the person coordinates the delivery/ implementation of all education projectss in North East
    • The Education Coordinator provides both operations and technical assistance and oversight on all aspects relating to Education in Emergencies projects
    • The job holder provides overall programmatic and operational coordination and management including; planning, implementation, capacity enhancement, monitoring/ evaluation and reporting both internally (within SCI) and externally (for/with partners)
    • The job holder may be called upon as and when necessary to support the emergency team in cases of humanitarian crisis.

    Scope of Role:

    • Reports to:  Education Programme Manager.
    • Staff directly reporting to this post: EiE Officers.

    Key Areas of Accountability
    Projects Coordination &  Management:

    • Oversee the coordination and implementation of the Education projects across Northeast in line with the design of the projects and donor requirements.
    • Establish, maintain and strengthen linkages in the management and implementation of Education Projects.
    • Create and sustain positive working relationships with the partners and other stakeholders.
    • Plan and coordinate LGEA, and State level engagements with partners and key stakeholders.
    • Monitor and ensure timely and quality reports are submitted as per the reporting requirements.
    • Working closely with Education Programme Manager & MEAL to ensure quality program delivery, documentation and reporting of progress.

    Operational Planning and implementation:

    • In close coordination with Education Programme Manager, provide ensure planning, development of detailed implementation plans, phased budgets, implementation, monitoring, documentation and reporting for EDUCATION projects is done.
    • Overseeing the implementation and budget performance in line with the projects plans and budgets.
    • Effectively support the projects staff and partners in developing annual plans, in line with EDUCATION Projects design and Save the Children International planning guidelines and ensure compliance with the agreed work plans and that programme objectives and targets are being realised in line with the funding proposals.
    • Support staff and partners to ensure that EDUCATION Projects implementation are to the desired standards and on time.
    • Provide guidance to the partners through the planning processes to develop plans that are cost effective and in line with EDUCATION Projects funding.
    • Maintain high standard of transparency and accountability in the course of programme implementation while ensuring integrity and timeliness of activities implementation in meeting programme objectives, compliance with donors & Save the Children policies.
    • Provision of regular operations and implementation updates on project progress and challenges to allow for timely interventions and corrective actions by management.
    • Ensure the timely reviews and adjustments for the project operational and implementation plans and budgets as may be required from time to time.

    Finance and Budget Management:

    • Manage the Projects budget in coordination with Education Programme Manager and Field Finance Manager.
    • Overseeing the budget performance to ensure that projects implementation is on course as per the detailed implementation plans and phased budgets.
    • In coordination with the Programme Manager conduct budget monitoring, suggest necessary revisions and prepare draft reports.
    • Ensure that the budget monitoring reports are responded to in time and with accurate information.
    • Working closely with Education Programme Manager to ensure that partners are well guided, supported and their capacity built in sound financial management procedures.

    Partner Development and Management:

    • Participate in partner’s capacity assessment and identify capacity building needs for the EDUCATION Projects partners.
    • Develop with the partner’s detailed implementation/work plans and phased budgets.
    • Provide capacity building and support in implementation by partners.
    • Monitor and follow up the implementation of the agreed work plan and budget to ensure that the program objectives are being realized in accordance to the program and partnership agreement and take the necessary actions for any identified deviations.
    • Undertaking partners’ capacity assessment in order to identify capacity gaps and areas of support that the partners will require for effective implementation of the projects.
    • Undertake visits to the partners on both programmatic and operational support.
    • Ensure timely, accurate and high quality financial and programmatic reporting by the partners and take corrective actions for any non compliance by the partners.

    Program and Financial Reporting:

    • Work in close collaboration with the Programme Manager in the preparation of timely and high quality progress and end of projects narrative and financial reports which are in accordance to the donor reporting schedule and formats.
    • Review all program financial reports ensuring that donor guidelines have been followed and high standard met, prior to submission to management.
    • Organize and facilitate quarterly follow ups and progress review meetings to address key performance issues from the reports.
    • Overall Budget Vs Actual expenditure analysis and variance explanations.

    Internal and external engagements:

    • Ensuring that the program experience is represented and given recognition at stakeholder meetings, workshops, donor, networks and any other engagements.
    • Develop and maintain regular channels of communication with partners and key stakeholders at all levels (Community, LGEA and State).

    MEAL:

    • Effectively manage projects design and study processes which include assessments, baseline and evaluation studies, putting in place a functional Activity Tracking Table
    • Ensure that the projects quality bench marks are followed
    • Collecting and managing complaints and feedback in close coordination with MEAL team and Projects Officers
    • Ensure regular monitoring of projects results, documentation of projects case studies, lessons learnt, significant changes and best practices and  coordinating  learning  and  reflection meetings/sessions
    • Ensure an effective programs/ projects monitoring and evaluation systems is in place.
    • Monitor programs / projects activities to ensure quality, timeliness and adherence to both Country Office and international Save the Children policies and procedures.

    Human Resources Management and Development:

    • Working together with the Education Program Manager and Project Team to identify learning and development needs of the project teams and develop specific plans to address the learning needs.
    • Support implementation of the Save the Children performance management system, by supporting, supervising and reviewing performance of the EiE Officers. .
    • Coaching and mentoring the EiE Officers on the provision of technical support and implementation of quality programmes.
    • Capacity building of EiE officer through trainings, coaching, performance management, implementation as well as in learning and reflection events
    • Setting and managing staffing targets, performance and priorities for EiE Officers
    • Participate in monthly/weekly project management meetings to enable adequate staff support

    Technical Oversight:

    • In liaison with Programme Manager, Education Advisor and Humanitarian leadership team provide guidance and support to projects team, partners and stakeholders.

    Skills and Behaviors (our Values in Practice)
    Accountability:

    • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
    • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

    Ambition:

    • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same.
    • Widely shares their personal vision for Save the Children, engages and motivates others.
    • Future orientated, thinks strategically.

    Collaboration:

    • Builds and maintains effective relationships with their team, colleagues, Members and external partners and supporters.
    • Values diversity, sees it as a source of competitive strength.
    • Approachable, good listener, easy to talk to.

    Creativity:

    • Develops and encourages new and innovative solutions.
    • Willing to take disciplined risks.

    Integrity:

    • Honest, encourages openness and transparency.

    Occasional Duties:

    • Perform any other duties as may be assigned from time to time.

    Judgement and Decision-Making:

    • The Projects Coordinator will in close collaboration with the, Education Programme Manager, Technical Advisors, Team Leaders and Humanitarian Director be responsible for making quick decisions aimed at improving timely and quality delivery of the interventions
    • Some of the decisions that require consultations include but not limited to; major operational issues, technical guidance, policies/procedural changes and financial decisions.

    Academic Background, Experience & Person Specification

    • Minimum of a Bachelor's Degree in Education. Experience in managing integrated programmes across different thematic areas such as education, child protection, child rights governance or disaster risk reduction is a must.
    • At least 5 years of accrued working experience in program implementation with a minimum of 3 years in a management level position in an international NGO and those applying partnership approaches is desirable.
    • Experience in strategic thinking and planning skills, be able to set priorities, prepare manageable plans and to evaluate progress.
    • Experience of working with local partners and Local Government and State Authorities in Education, Child Rights Governance, Health, Nutrition, Education, or Child Protection is an added advantage.
    • Strong analytical skills and strategic planning abilities.
    • Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team.
    • Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.
    • Computer literacy and excellent documentation skills are a must.
    • Availability and willingness to work extra hours during times of humanitarian responses.
    • Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
    • Ability to intervene with crisis management or troubleshooting as necessary.
    • Highly developed interpersonal and communication skills including influencing, negotiation and coaching
    • Excellent time management and planning capacity.

    go to method of application »

    Awards and Grants Coordinator

    Reference No.: 2000021B
    Location: Abuja
    Grade: 3
    Type of Contract: Permanent  Fixed Term

    Child Safeguarding
    Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

    Role Purpose
    The purpose of this post is support the Award Management Director and Award Managers in the planning, securing and managing of both development and humanitarian awards. The position plays a lead role in award information management, shares, and coordinates information across departments.

    Under the direction of an Award Manager, the Awards Coordinator will be responsible for ensuring that the SCI programme adheres to all its award management obligations internally within Save the Children and externally with donors. This will include financial and narrative reporting relating to donor awards and data quality in the Award Management System.  This position is specifically responsible for assigned awards, and will ensure compliance with financial and administrative requirements, donor specific requirements and to make recommendations for improvements.

    This role will work closely with Program Implementation/ Operations, PDQ and Finance on proposals, financial and narrative reporting, monitoring and analysis, and compliance processes. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

    Scope of Role:

    • Reports to: Awards Manager
    • Staff reporting to this post

    Key Areas of Accountability:

    • Developing self and others; Working effectively with others
    • Build relationships with other teams to support the resolution of issues and coordination of deliverables i.e. reports
    • Support the delivery of capacity building to other teams in the CO and to Partner organisations
    • Build relationships with the region and centre and support in the escalation of issues if required.

    Communicating with Impact, Negotiation and Coordination:

    • Engage with and coordinate across multiple stakeholder groups to support the development of high quality proposals
    • Support the development of high quality proposals through planning and coordination with PDQ, Finance and other teams
    • Coordinate and review donor reports including adequate planning to ensure deadlines are met
    • Communicate and coordinate with Member contacts to understand and record any changes related to donor compliance requirements and reporting dates
    • Facilitate award kick off meetings, including a focus on donor requirements and ensure these occur at the start of each award

    Compliance (Systems, Processes, Donor)

    • Understanding of SCI processes and other key donor requirements and communication and adherence to these
    • Understanding of the Award Management System (AMS) and reporting functions, and ensure AMS is up to date to drive data quality
    • Accountable for driving AMS data completeness and quality for relevant awards
    • Support kick off meetings led by the Award Manager and the communication of compliance requirements across the CO.

    Monitoring and Analysis:

    • Critical review of proposal budgets to identify budget lines for review or omitted costs
    • Work with Operations team and budget holders to develop budgets
    • Financial analysis skills to perform award monitoring processes, highlight financial issues to Overseers and Budget Holders and perform further analysis to resolve issues identified
    • Understanding of DRC budget codes and ability to work with Program team to determine appropriate structure
    • Knowledge of donor budgeting formats to support budget holder understanding

    Portfolio Management and Strategy:

    • Support AM Manager to perform portfolio level monitoring and analysis and follow up issues identified and resolve these
    • Produce management reports and escalate identified portfolio issues in a timely manner
    • Support Award Manager on the regular award review processes on designated awards

    Behaviours (Values in Practice)
    Accountability:

    • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
    • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

    Ambition:

    • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
    • Widely shares their personal vision for Save the Children, engages and motivates others
    • Future orientated, thinks strategically and on a global scale.

    Collaboration:

    • Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
    • Values diversity, sees it as a source of competitive strength
    • Approachable, good listener, easy to talk to.

    Creativity:

    • Develops and encourages new and innovative solutions
    • Willing to take disciplined risks.

    Integrity:

    • Honest, encourages openness and transparency; demonstrates highest levels of integrity.

    Qualifications

    • Professional qualification in Business, International Development, Finance / Accounting or similar

    Experience and Skills:

    • University Degree in International Development, Business Administration or Finance
    • Highly developed interpersonal and English communication skills including influencing, negotiation and coaching
    • Experience managing grants, contracts & sub agreements with knowledge of major funders’ guidelines (e.g. USAID, ECHO, DFID, CIDA, SIDA etc.)
    • Relevant experience managing donor funded projects with International NGO’s particularly those addressing human/children’s rights and those  applying partnership approaches
    • Strong analytical skills and strategic planning abilities. Computer literacy and excellent documentation skills are a must
    • Ability to proactively identify issues and problem solving skills to address these
    • Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team
    • Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
    • Excellent time management and planning capacity
    • Availability and willingness to work extra hours during times of humanitarian responses

    Additional Job Responsibilities:

    • The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

    Equal Opportunities:

    • The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

    Health and Safety:

    • The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

    Method of Application

    Use the link(s) below to apply on company website.

     

    Note

    • We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.
    • Applicants are advised that Save the Children International does not require any payment or expense during the entire recruitment process. Any request in this direction should be immediately reported as it is contrary to the values and practices of our organization
    • Due to the volume of applications received, Save the Children may not provide feedback to all applicants
    • Only shortlisted candidates will be contacted.
    • Qualified candidates are encouraged to apply as soon as possible, as applications will be reviewed as received
    • Save the Children reserves the right to change the closing date, if considered necessary.
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