Jobs at Plan International

Duties and Responsibilities:

Vehicle maintenance and management

• Cleans vehicle and perform routine checks to ensure it has proper working tools on a daily basis.
• Refuels vehicle using an approved fuel voucher and records this on the vehicle log sheet timeously.
• Parks vehicle safely at designated place at the end of each working day not later than 6 pm.
• Ensures that after hours travels have prior formal approval by the admin department.
• Ensure vehicle movement log book is filled timely and regularly.
• To report immediately to the Admin officer, all accidents or issues involving Plan International vehicles.
• Compliance to the motor vehicle and travel policy provisions of Plan international Nigeria.

Staff and material transportation

• Transports staff and designated people to all areas as instructed and with approved vehicle request forms.
• Ferries goods to required points as may be directed from time to time.
• Ensure vehicles have necessary materials such as umbrellas, first aid box, map, fire extinguishers etc.
• Ensure that all Plan assets are not left unattended in the vehicle whilst parked.
• Files in accurately vehicle log books and submits to the Admin Officer.
• Prepares monthly vehicles’ maintenance reports for allocated vehicles.

Other services provision:

• Dispatch and deliver all documents between Plan and other service providers.
• Assist in sourcing for quotations towards the procurement of goods and materials for program delivery as per corporate procedures to ensure value for money is obtained
• Dispatch of goods and materials to various projects offices to facilitate program delivery without any reports of loss or destruction of items
• Comply with Plan’s Child Safeguarding Policy at all times to safeguard and protect the child at all times without any reports or incidents of child abuse.
• Perform any other duties that may be assigned from time to time to support the attainment of organizational goals.

Technical expertise, skills and knowledge

Qualifications and Experience

• Good communication, interpersonal and computer skills
• Class B drivers licence. 
• Advanced or Ordinary level certificate
• A minimum of 3 years of experience in vehicle maintenance and driving.
• Work experience in an NGO setup will be an added advantage
• Any relevant certification in driving/clerical services will be an added advantage.

Knowledge:

• Demonstrate wide knowledge of the road network in Bauchi and the other North Central and West states.
• Confirmed and demonstrated successful experience in a similar role
• Good knowledge of grammar, composition, spelling and punctuation.
• Excellent interpersonal relationship with both internal and external clients
• Proficiency with PC’s and computer programs including Word, Excel, and Adobe Acrobat.
• Ability to speak good English and any other language is an added advantage.

Skills:

• Good planning and organizational abilities
• Good supervisory and listening abilities
• Communicates clearly and effectively
• Ability to multi- task.
• Good analytical abilities.
• Good time management skills.

Behaviours:

• Maintain image of the organization by example and outmost professionalism.
• Show courtesy and being respectful toward individual, colleagues, superiors and visitors.
• Be dynamic, patient and a good time keeper
• Ability to listen and pay attention to details.
• Good team player.

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Accountabilities

Grants Administration and Management

• Support the Country’s Business development unit on resource mobilization activities in Plan Nigeria Country office.
• Support the Grants Manager in coordinating, and monitoring the implementation of donor-funded projects and programs
• Managing donor grants transactions effectively and efficiently and ensuring quality reporting
• Support in establishing a grant tracking mechanism in order to effectively follow up grant activities, determine progress
• Support proposal development process by working with program staff, writing budget narratives, editing proposals, and ensuring proper proposal and grant management procedures are followed.
• Ensuring that reports to donors are submitted timely; that reports are coherent and accurate (quarterly, interim or final reports).
• Ensuring that grants are implemented in compliance with Plan International guidelines and relevant donor regulations.

Grants Management Information

• SAP administration, including regular updates on grant through daily review and monitoring of SAP dash Board.
• Ensure timely set-up of all grants in the SAP system and corresponding modifications effected.
• Maintain and update grant files for assigned portfolio (Soft and Hard Copy files)
• Document and share key compliance issues with Plan International staff and partners setting the ground for compliance management.
• Draft Funding Approval Document and ensure all Funding Agreement Document (FADs) files are updated on a regular basis. This will include the hard copies and soft copies.
• Participate in the onboarding process of new partners, starting from solicitation, pre-award assessment, award and closeout.

Management Reporting

• Support the Grants Manger in generating the Income report.
• Provide support to program and finance teams on reporting compliance.
• Provide strategic report(s) on status of grants for decision-making by Management.
• Support with monthly Country Office Pipeline reporting.

Budget Monitoring Activities

• Coordinate BVA meetings and document action points.
• Participate in annual Budget Preparation at field level.
• Support Budget holders in proposal budget costing and review.
• Support CSOs in Budget preparation and Amendments.

Compliance and Audit

• Participate in regular audit of PIN’s procedures, practices, and documents to identify possible areas of improvement
• Create and manage effective action plans in response to audit queries and compliance violations.
• Assess PIN’s operations to determine compliance risk.
• Ensure all employees, partners and vendors are educated on the latest donor regulations and processes.

Sub-Recipient and Partnership management

• Participate in due diligence exercise when selecting Partners
• Ensure grantee adherence to PIN and donor funding requirements and provide the information required on donor regulations. 
• Manage the compliant close-out of grants awarded by the PIN.
•  coordination of timely payment based on approved milestones; work closely with partners to complete any delayed or incomplete milestones.

Technical expertise, skills and knowledge

Essential

• A degree in Development Studies, Business Studies, or Social Science (Master’s degree or equivalent in international affairs, development or related subject will be an added advantage).
• At least four years of experience working in project and/or grants management and proposal/business development/design.
• Experience in developing and interpreting donor budgets.
• Knowledge of development issues, trends, challenges and opportunities and implications to the community.
• Proven ability to develop and write grant proposals and concepts and track record in winning proposals.
• Proven ability to work collaboratively in a multidisciplinary team environment.
• Good communicator with strong organizational, time management and analytical skills.
• Excellent interpersonal, cultural and diplomatic skills.
• Strong writing and editing skills with close attention to detail.
• Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments.

Desirable

• Excellent proven skills in developing, writing grant proposals
• Good research, negotiation and problem-solving skills
• Effective working with and through partners
• Strong planning and organizational skills
• Strong strategic thinking and interpersonal skills 
• Excellent communication skills.
• High proficiency in MS office tools (with excellent Microsoft Excel skills).