Job Openings at the British High Commission (BHC)

Main Purpose of Job

• To support the effective day to day running of BDHC Lagos transport team, providing a quality and efficient service to staff and stakeholders in compliance with FCO policy and post regulations.

Roles and Responsibilities

• Manage all transport booking requests for the 1HMG Network in Lagos providing a courteous and efficient service for over 130 staff and visitors, including fleet management and deployment of 50+ vehicles.
• Line manage transport staff and prepare job rosters for a combined pool of 18 drivers using improved electronic booking systems, new driver shift patterns and ensure daily maintenance checks on vehicles are properly documented in line with post regulations.
• Lead liaison with 1HMG officers and FCO drivers based in Port Harcourt on all Transport matters.
• Provide first line support and engagement to a range of transport customers/stakeholders, responding adequately to general enquiries and feedback (including complaints) promptly and professionally.
• Undertake a range of financial duties for the Transport section and assist the Transport Manager in budget management, forecasting, procurement planning, checking claims, accurate customer billing, record keeping and periodic reporting on all invoices and expenditure.
• Provide senior management with Management Information (MI) on the Transport Section’s operations to enable timely reporting of Key Performance Indicators (KPI’s) and improved customer communication.
• Assist with the planning and co-ordination of logistical arrangements for VIP visits and up-country journeys in conjunction with key stakeholders.
• Substitute for the B3 Transport Manager during absences and undertake an extensive range of other duties as delegated by the Transport Manager or other Senior Management Officer.

Resources managed (staff and expenditure):

• Staff: 18+ Drivers and 5 Support Staff
• Annual operating budget: £135,000   

Essential Qualifications, Skills and Experience  

• Previous experience in Transport or Logistical Management
• Experience of managing a large team to deliver a quality service in a high pressure environment
• A good command of English language - both verbally and in writing
• Flexible approach to problem solving with an ability to think on their feet
• Demonstrate good interpersonal skills
• A self starter able to work with minimal supervision
• Good organisational skills - capable of working quickly and accurately
• Budgeting and financial management experience
• Proficient use of Microsoft Office tools
• Ability to use the Lagos Transport booking Tracker and Team up Applications

Desirable Qualifications, Skills and Experience:

• Relevant training records / certificates in Transport, General Administration, Customer Services.
• Familiar with the Nigerian transport system and the Lagos road networks
• Possess a valid drivers licence

Required Competencies:

• Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace

Working patterns:

• Full time position, with core working hours between 07:30 – 15:30 hours, Monday to Thursday and 07:30 -12:30 hours on Friday. However, the job holder will need to be flexible to respond to incidents and operational demands as the need arises.

Salary
NGN431,507.86 / Month

Other benefits and conditions of employment
Learning and development opportunities (and any specific training courses to be completed):

• Induction
• Mandatory e-learning courses
• On the job development
• E-learning portal and courses routinely organised by the Regional Learning and Development Team.

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Main Purpose of Job

• The Conflict, Security and Stability Fund (CSSF) West Africa team, British High Commission Abuja, a rapidly growing team, is looking for a confident and proactive finance and compliance manager to maintain oversight of a £30m p.a. regional portfolio across West Africa.
• The CSSF is an FCDO managed global cross-HMG fund which brings together the UK’s contribution to stability, security and defence activities in countries at risk of instability.
• The job holder will work directly to the Head of CSSF West Africa and be based in Abuja. She / he will work with a wide range of regional HMG and international actors to monitor, report on and improve financial risk management across the entire portfolio. This will require a range of activities, including establishing and communicating HMG financial processing requirements; strengthening systems to monitor spend and compliance; improving regional financial capacity; providing financial advisory support to programme leads; and leading procurement, due diligence and audit processes directly as appropriate.
• This role presents an exciting opportunity to support UK foreign policy priorities in West Africa by ensuring compliance with HMG financial, risk management and audit requirements.
• The role will appeal to anyone who wishes to apply strong financial, risk-management and stakeholder engagement skills in a fast-moving and challenging context. It will suit someone who has closely managed funds before, ideally in a development programme setting, and has a naturally critical eye when looking at budgets and forecasts.

Roles and Responsibilities (What will the job holder be expected to achieve)
The post-holder will be responsible and accountable for:

• Maintaining a clear overview of financial and compliance performance across the West Africa CSSF portfolio, proactively ensuring compliance with all financial risk management and audit requirements, escalating any identified risks and identified areas for improvement;
• Leading on providing financial reports to the CSSF Africa Team for the West Africa portfolio, coordinating with each country manager;
• Ensuring programme management cycle principles and best practice are applied to support delivery of projects in line with annual milestones and targets;
• Providing accurate and timely financial and compliance report for the strategy board, presenting information in a clear and accessible way to inform strategic decisions;
• Improving regional capability on finance, procurement and risk management by sharing guidance, tools and training opportunities;
• Providing advice on specific finance, procurement and financial risk management issues across the region;
• Implementing all pre-contract compliance requirements such as due diligence and audit processes are followed to protect programme funds;
• Maintaining and managing relationships with suppliers, implementing partners and programme managers professionally and effectively to ensure value for money, minimising the occurrence of fraud and inefficiencies;
• Proactively facilitating the sharing of information between programme leads, Senior Responsible Officers (SROs) and implementing partners;
• Holding PRISM responsibilities for FCDO projects managed;

Essential Qualifications, Skills and Experience  

• A Bachelor's Degree
• Have strong programme and project cycle management skills and experience. This will include evidence of successful programme/project/other financial management and application of sound procurement principles and financial planning and budgeting;
• Be able to master quickly FCDO’s financial and programme management systems;
• Have a strong understanding of systems and tools for financial planning and budgeting, including excel, and financial results monitoring such as use of variance analysis to inform future decision making;
• Be able to constructively challenge existing norms and basis for assumptions, particularly on financial forecasts and budgets;
• Be articulate, competent in drafting high quality written communication, and have an excellent attention to detail;
• Be able to engage effectively with technical level staff in government and other donors, build relationships and be able to negotiate with others;
• Have experience of working with commercial suppliers, multi-lateral agencies, civil society, government and development partners to identify problems/obstacles and develop/implement practical solutions;
• The ability to work as part of a team to deliver results, be a self-starter and able to take and see through delegated decisions.
• This role requires the jobholder to have significant experience in financial management but with a programme management background rather than pure finance.  The post holder will have a line management responsibility

Desirable Qualifications, Skills and Experience  

• Financial management qualification
• Conflict/Security programme experience

Required competencies:

• Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service, Delivering at Pace

Salary  
NGN 879,967.44 / Month

Other benefits and conditions of employment
Learning and development opportunities (and any specific training courses to be completed):

• There are a wealth of L&D opportunities available through the Diplomatic Academy, as well as lots of on the job learning opportunities, attending CSSF professional development, conferences and training.