Jobs at Alpha Mead Group

• To work as a part of the Business development team in identifying viable opportunities towards prospecting same and moving leads from prospect to qualified status and eventual conversion.
• Update of CRM (Sales Pipeliner) database for projects, prospects and leads.
• To study ITT documents and have a thorough understanding of the ITT requirements from the invitation documents.
• Participate in the development and review of proposal strategies and processes.
• Assist in analyzing the RFP/bid requirements against the proposal outline to ensure both compliance and responsiveness to the customer’s issues and needs.
• Re-write/edit proposal responses from a variety of stakeholders, typically involving contributions from sales, marketing, product teams, finance, commercial, legal, and operations.
• To store a soft and hard copy of all the documents forwarded in response to any request is kept in a manner that will be easily accessible, understood, and retrieved if required.
• Ensures implementation of procedures and that records are maintained and kept in a satisfactory manner.
• Compilation of existing documents as requested from the ITT documents, creation of requested documents, packaging, and final submission of the proposal.
• Prints invitation documents for review and stores same appropriately.
• To update information on invitations received on the Bid Board
• Identify and close out required action points within stated time frames.
• Compilation and classification of Input from company departments and subcontractors.
• Manage the bid preparation process to ensure customer needs are identified and a winning approach is adopted.
• Produce the quality/technical documentation, in accordance with the clients’ requirements, and to a standard that results in as high a quality evaluation mark as possible.
• Carry out Facility Inspection, gather required data, and enter information into the FIDS.
• Communicate to the third party via e-mail and follow up to receive input.
• Ensures printing, uploading, or writing into a storage device, and packaging for submission as directed in the ITT document for submission to the client.
• Update the contact and tracking sheet and the Bid Board as the submission is closed.
• Follow up with client contact person on the submitted proposal either through e-mail or phone call till confirmation of contract award and signing off contract documents.
• Liaise with company departments on contract award and transition plan including Operations, QAHSES, Credit Control, HR, Contracts & procurement, and a transition manager from the Technical department.
• Execute other assignments as directed by the team lead, Bids & Proposal

Qualifications

• Bachelor’s degree in Engineering, Construction, Building, or another relevant discipline.
• Minimum of 6 cognate bid proposal experience in a facility management environment
• Experience in crafting and preparing a bid
• Candidate must have worked in a facility management company
• Superb written and verbal communication skills.
• Self-motivated and thorough understanding of winning strategies.
  Ability to gather, organize, interpret, and collate data from multiple sources.
• Deadline-driven and committed to excellence.
• Extremely proficient in a variety of office tools including Word, Excel, Visio, etc.

Additional Information

• Ability to pay attention to detail
• Ability to work with minimal supervision
• Outstanding organizational and time-management skills

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Financial Management

• Assist in account receivable and payable activities.
• Maintain accurate bank records of cash withdrawals and deposits.
• Follow standard accounting processes for financial analysis and reporting activities.
• Evaluate the existing accounting system and recommend improvements if required.
• Assist in developing and managing the budgeting system.
• Perform account reconciliations and generate financial reports.
• Identify and resolve invoicing issues, accounting discrepancies, and other financial-related problems.
• Manage all client accounts for payment settlements.
• Track and monitor resource needs and other material needs for carrying out financial and administrative tasks.
• Monitor and manage expenses within allotted budgets.

Administrative & Compliance Management

• Ensure compliance with internal administrative policies and procedures
• Ensure compliance with external regulations and laws
• Identify and manage project risks related to compliance
• Provide periodic reports using CRM systems.

Stakeholder Management

• Communicate regularly with project stakeholders to ensure they are informed of project progress and any issues that arise
• Build and maintain positive relationships with project stakeholders
• Identify and manage project risks related to stakeholder engagement
• Execute other duties as assigned by the Line Manager

Qualifications

• Bachelor's degree in finance, business administration, or a related field
• Minimum of 7 years of experience in a similar role, preferably in a project-based environment
• Familiarity with financial and accounting software and tools
• Advanced knowledge of Microsoft Excel is desired
• Knowledge of and experience in applying accounting procedures and protocols in budget administration and financial forecasting, analysis, and reporting
• Demonstrated capacity to think strategically with expertise in complex problem solving,  
• Strong leadership skills
• Aptitude in decision-making and working with numbers
• Experience in collecting and analyzing data

Additional Information

• Energetic and highly motivated
• Can work independently, especially in handling business challenges.
• Outstanding organizational and time-management skills