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  • Posted: Feb 10, 2023
    Deadline: Not specified
  • We are a Total Real Estate Solutions Company with operations in more than 10 African Countries and certified to international standards (ISO 9001:2015) by UKAS.
    Read more about this company


    Bids and Proposal Manager

    • To work as a part of the Business development team in identifying viable opportunities towards prospecting same and moving leads from prospect to qualified status and eventual conversion.
    • Update of CRM (Sales Pipeliner) database for projects, prospects and leads.
    • To study ITT documents and have a thorough understanding of the ITT requirements from the invitation documents.
    • Participate in the development and review of proposal strategies and processes.
    • Assist in analyzing the RFP/bid requirements against the proposal outline to ensure both compliance and responsiveness to the customer’s issues and needs.
    • Re-write/edit proposal responses from a variety of stakeholders, typically involving contributions from sales, marketing, product teams, finance, commercial, legal, and operations.
    • To store a soft and hard copy of all the documents forwarded in response to any request is kept in a manner that will be easily accessible, understood, and retrieved if required.
    • Ensures implementation of procedures and that records are maintained and kept in a satisfactory manner.
    • Compilation of existing documents as requested from the ITT documents, creation of requested documents, packaging, and final submission of the proposal.
    • Prints invitation documents for review and stores same appropriately.
    • To update information on invitations received on the Bid Board
    • Identify and close out required action points within stated time frames.
    • Compilation and classification of Input from company departments and subcontractors.
    • Manage the bid preparation process to ensure customer needs are identified and a winning approach is adopted.
    • Produce the quality/technical documentation, in accordance with the clients’ requirements, and to a standard that results in as high a quality evaluation mark as possible.
    • Carry out Facility Inspection, gather required data, and enter information into the FIDS.
    • Communicate to the third party via e-mail and follow up to receive input.
    • Ensures printing, uploading, or writing into a storage device, and packaging for submission as directed in the ITT document for submission to the client.
    • Update the contact and tracking sheet and the Bid Board as the submission is closed.
    • Follow up with client contact person on the submitted proposal either through e-mail or phone call till confirmation of contract award and signing off contract documents.
    • Liaise with company departments on contract award and transition plan including Operations, QAHSES, Credit Control, HR, Contracts & procurement, and a transition manager from the Technical department.
    • Execute other assignments as directed by the team lead, Bids & Proposal


    • Bachelor’s degree in Engineering, Construction, Building, or another relevant discipline.
    • Minimum of 6 cognate bid proposal experience in a facility management environment
    • Experience in crafting and preparing a bid
    • Candidate must have worked in a facility management company
    • Superb written and verbal communication skills.
    • Self-motivated and thorough understanding of winning strategies.
      Ability to gather, organize, interpret, and collate data from multiple sources.
    • Deadline-driven and committed to excellence.
    • Extremely proficient in a variety of office tools including Word, Excel, Visio, etc.

    Additional Information

    • Ability to pay attention to detail
    • Ability to work with minimal supervision
    • Outstanding organizational and time-management skills

    go to method of application ยป

    Project Finance & Admin Manager

    Financial Management

    • Assist in account receivable and payable activities.
    • Maintain accurate bank records of cash withdrawals and deposits.
    • Follow standard accounting processes for financial analysis and reporting activities.
    • Evaluate the existing accounting system and recommend improvements if required.
    • Assist in developing and managing the budgeting system.
    • Perform account reconciliations and generate financial reports.
    • Identify and resolve invoicing issues, accounting discrepancies, and other financial-related problems.
    • Manage all client accounts for payment settlements.
    • Track and monitor resource needs and other material needs for carrying out financial and administrative tasks.
    • Monitor and manage expenses within allotted budgets.

    Administrative & Compliance Management

    • Ensure compliance with internal administrative policies and procedures
    • Ensure compliance with external regulations and laws
    • Identify and manage project risks related to compliance
    • Provide periodic reports using CRM systems.

    Stakeholder Management

    • Communicate regularly with project stakeholders to ensure they are informed of project progress and any issues that arise
    • Build and maintain positive relationships with project stakeholders
    • Identify and manage project risks related to stakeholder engagement
    • Execute other duties as assigned by the Line Manager


    • Bachelor's degree in finance, business administration, or a related field
    • Minimum of 7 years of experience in a similar role, preferably in a project-based environment
    • Familiarity with financial and accounting software and tools
    • Advanced knowledge of Microsoft Excel is desired
    • Knowledge of and experience in applying accounting procedures and protocols in budget administration and financial forecasting, analysis, and reporting
    • Demonstrated capacity to think strategically with expertise in complex problem solving,  
    • Strong leadership skills
    • Aptitude in decision-making and working with numbers
    • Experience in collecting and analyzing data

    Additional Information

    • Energetic and highly motivated
    • Can work independently, especially in handling business challenges.
    • Outstanding organizational and time-management skills

    Method of Application

    Use the link(s) below to apply on company website.


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