Administrative Roles at Kimberly Ryan

JOB DESCRIPTION

• Support the Principal in wider duties
• Oversee the provision of accurate and timely advice/ briefing to ther principal and to follow up on progress where necessary
• Accompany the principal to internal and external meetings
• Record and disseminate decisions, requests, opinions and insights arising from the principal
• Represent the principal’s views to stakeholder offices
• Oversee the day to day running of the principal’s offer and ensure the principal’s requirements are met
• Preparing for and accompanying the principal on visits and engagement

QUALIFICATION

• B.sc in English or an LLB in law
• Effective oral and communication skills
• Good decision-making skills
• Initiative and the ability to work under pressure
• Five years cognate experience in similar role
• Experience of managing and developing staff in a support manner
• Proficient in Microsoft office package

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JOB DESCRIPTION

• Proactive calendar management, including coordinating internal and external meetings, conference calls and video conference with multi countries.
• Arranging all travel and multiple bookings including detailed itineraries and document preparation.
• First point of contact on all external matters including call screening, processing mail/post, meeting requests etc.
• Receive and attend to visitors coming to meet the Principal Officer
• Preparation and processing of expense reports
• Providing administrative support on various projects including preparing PowerPoint and other presentation materials, preparing and integrating financial data into presentations, incorporating multi-media materials (video, music, web content etc.).
• Meeting minutes, consolidations of presentations, report consolidation
• Receive and prepare documentation for approval by the Principal Officer, ensuring a constant and smooth communication flow including tracking of purchase orders.
• Establish and maintain positive relationships with internal and external clients
• Manage and update contact databases, filing, and any other systems as required.
• Word-processing documents, including letters, Excel spreadsheets, and PowerPoint presentations.
• Other ad-hoc duties as and when required
• Handle all issues relating to News Media, Social Media, Electronic and Print Media
• Handle other ad-hoc duties as and when required

QUALIFICATION

• Minimum of a B.Sc in Mass Communication or any social science discipline
• Five years cognate experience in similar role
• Strong media, branding, and communications background
• Experience in similar role
• Strong Verbal and Communication skills
• Strong IT skills including Advanced Microsoft office (outlook, Power Point, Word, and Excel)
• Dealing with enquiries from the public, press and related organization
• Experience with executive office protocol, confidentiality, business decorum, procedures and processes
• Strong sense of initiative and a proactive style to work on own projects;
• Excellent organizational skills, demonstrated experience in arranging large business events;
• Able to manage pressure and conflicting demands as well as prioritise tasks