Personal Assistant on Media at Kimberly Ryan

JOB DESCRIPTION

• Proactive calendar management, including coordinating internal and external meetings, conference calls and video conference with multi countries.
• Arranging all travel and multiple bookings including detailed itineraries and document preparation.
• First point of contact on all external matters including call screening, processing mail/post, meeting requests etc.
• Receive and attend to visitors coming to meet the Principal Officer
• Preparation and processing of expense reports
• Providing administrative support on various projects including preparing PowerPoint and other presentation materials, preparing and integrating financial data into presentations, incorporating multi-media materials (video, music, web content etc.).
• Meeting minutes, consolidations of presentations, report consolidation
• Receive and prepare documentation for approval by the Principal Officer, ensuring a constant and smooth communication flow including tracking of purchase orders.
• Establish and maintain positive relationships with internal and external clients
• Manage and update contact databases, filing, and any other systems as required.
• Word-processing documents, including letters, Excel spreadsheets, and PowerPoint presentations.
• Other ad-hoc duties as and when required
• Handle all issues relating to News Media, Social Media, Electronic and Print Media
• Handle other ad-hoc duties as and when required

QUALIFICATION

• Minimum of a B.Sc in Mass Communication or any social science discipline
• Five years cognate experience in similar role
• Strong media, branding, and communications background
• Experience in similar role
• Strong Verbal and Communication skills
• Strong IT skills including Advanced Microsoft office (outlook, Power Point, Word, and Excel)
• Dealing with enquiries from the public, press and related organization
• Experience with executive office protocol, confidentiality, business decorum, procedures and processes
• Strong sense of initiative and a proactive style to work on own projects;
• Excellent organizational skills, demonstrated experience in arranging large business events;
• Able to manage pressure and conflicting demands as well as prioritise tasks