Latest Vacancies at the United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA)

Job ID: 34847
Location: Maiduguri, Borno
Practice Area - Job Family: Management - Administration And Finance
Grade: SB4
Vacancy Type: Service Contract (SC)
Posting Type: Common System
Contract Duration: 1 year with possibility of an extension

Background

• Under the guidance of the Administrative & Finance Officer in Borno, the Administrative & Finance Analyst is responsible for ensuring the effective delivery of, finance, general administration, human resources, procurement, logistical and common services support to OCHA/Nigeria sub offices and operations consistent with UN rules and regulations.
• The Administrative and Finance Analyst leads and provides guidance to OCHA sub Offices administrative staff, fostering effective collaboration within the teams, with relevant OCHA and UNDP counterparts at headquarters and in the field, and with other UN agencies, promoting a client-oriented approach and ensuring optimal performance and efficient delivery of services.

Duties and Responsibilities

• Management of OCHA Nigeria administrative operations.
• Management of OCHA Nigeria finance and human resources
• Management and monitoring of OCHA Assets.
• Procurement of goods and services.  

Provide management support to OCHA administrative operations with the following results:

• Full compliance of operations with UN/OCHA/UNDP rules, regulations and policies, effective implementation of corporate operational strategies, achievement of management targets, monitoring and reporting of results.
• Liaise with the UNDP Country Office (Finance & Procurement, Protocol units) to ensure that the provision of all OCHA related administrative support services are implemented/delivered in an efficient and timely manner.
• Closely follow up on all issues related to staff travel (domestic & international) and office/staff compliance with the security procedures.
• Manage the office transport flees and ensure that all vehicles are all MOSS compliant and are in road worthy condition and properly maintained including the provision of adequate spare parts at all times.
• Plan and organize office events including retreats, meetings and other events and ensure that all participants are informed in advance and that the necessary logistics is in place including booking of venues, hotels etc
• Supervise the work and manage the performance of the Administrate support staff
• The National Administrative Officer has the role as Travel Administrator, thus he/she will take responsibility to submit Travel Requests/Expense Reports into OCHA ERP system “Umoja”.
• Knowledge building and sharing with regards to financial management and general administrative operations, contributing to OCHA’s best practices.
• Letters and other correspondence relating to administrative and finance activities drafted and related reports prepared for internal use

Support the management and monitoring of OCHA assets with the following expected results:

• Management of OCHA assets ensuring full compliance with IPSAS in the accounting for procurement, utilization and disposal of OCHA Nigeria‘s assets.
• Ensure that for the office assets/inventory proper records are maintained and updated regularly and that both the financial and physical status of all office NEPs is regularly reported/updated in OCHA ERP system (Umoja) and maintaining required related documentation.
• Ensure proper documentation for inventory hand-over/return to custodians and update the records in Umoja/internal data base accordingly

Manage and coordinate the procurement of goods and services with the following results:

• Required goods and services secured in a timely manner, within budget and in full compliance with established UN rules, regulations and procedures for procurement.
• Procurement actions taken in accordance with the principles of good planning and overall strategic objectives established by OCHA management, using best practices in sourcing, supplier selection and evaluation, quality management, customer relationship management and the use of performance measurement benchmarks.
• Sound judgment, knowledge and guidance are applied to tender processes and evaluation of bids, in the negotiation of agreements, and in contract management.
• Day-to-day support and coordination for all procurement arrangements with local service providers & ensure that common service agreements (cleaning, security, health facilities, vehicle maintenance etc) are properly implement and services are to the standards required
• The National Administrative Officer has the role as Requisitioner, thus he/she will take responsibility to raise purchase orders (POs) and submit good/services receipts into OCHA ERP system “Umoja”.
• Supervise the logistics, Administration and Finance associate staff and drivers

Performs any other tasks assigned by the supervisor and/or the Head of Sub Office.
 
Impact of Results:

• The key results have an impact on the overall efficiency of the Country Office including improved business results and client services. Forward-looking operations management has an impact on the organization of office management, knowledge sharing, and information provision.

Required Skills and Experience
Education:

• Advanced university degree (masters or the equivalent) in Business Administration, Accounting or in a similarly related field
• Professional qualifications in finance/accounting/Administration and knowledge of UN financial rules and regulations are added advantage

Experience:

• Up to 2 years of relevant professional experience in business/public administration, finance, Human Resources or other related areas.
• Good knowledge on Administration/Operations is required. Experience working with the UN or other international organizations is desirable.   
• Experience in using UN ERP system (Umoja) in the area of travel and procurement is highly desirable. Good computer skills (Windows, MS Word, Excel/Spread sheets, the internet/Web) is required

Language Requirements:

• Fluency in English and Hausa.

Competencies
Corporate Competencies:

• Demonstrates commitment to UNOCHA’s mission, vision and values
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:
Knowledge Management and Learning:

• Shares knowledge and experience and provides helpful advice to others in the office
• Ability to develop systems for structuring, codifying and providing access to information and knowledge
• Development and Operational Effectiveness
• Builds strong relationships with partners, focuses on impact and result for the client and responds positively to feedback.
• Ability to manage complex problems proactively and effectively, including responses to emergencies
• Ability to work independently, with efficiency, competency and integrity with people of different national backgrounds.
• Knowledge of institutional mandates, policies and guidelines pertaining to humanitarian assistance
• Proven report writing skills.

Leadership and Self-Management:

• Focuses on result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates openness to change and ability to manage complexity.

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Job ID: 34814
Location:  Maiduguri, Borno
Practice Area - Job Family: Management - Monitoring And Reporting
Grade: NOB
Vacancy Type: FTA Local
Posting Type: Common System
Contract Duration: 1 Year with possibility for extension

Background
The UN Office for the Coordination of Humanitarian Affair’s (OCHA) mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to:

• Alleviate human suffering in disasters and emergencies
• Advocate for the rights of people in need
• Promote preparedness and prevention
• Facilitate sustainable solutions.

In December 1991, the General Assembly adopted Resolution 46/182 designed to strengthen the United Nation's response to both complex emergencies and natural disasters.  In addition, it aimed at improving the overall effectiveness of the UN's humanitarian operations in the field.

In response to the humanitarian crisis in Borno, Adamawa and Yobe states in North East Nigeria, the Nigeria Humanitarian Fund (NHF) was launched in February 2017 by the United Nations Under-Secretary-General for Humanitarian Affairs and Emergency Relief Coordinator and became operational in June 2017.  

The NHF is a multi-donor pooled fund, a critical source of predictable, quick and flexible funding to address the most urgent humanitarian needs in North East Nigeria.  
In line with the global Country-based Pooled Funds (CBPFs) guidelines, the NHF has set up a robust, four-pillar accountability framework (partner capacity/performance assessment, monitoring, reporting and audits). The framework is set up to progressively improve fund management and increase the accountability towards the affected population, donors and other stakeholders by introducing the risk management approach to the NHF.

As of 31 October 2020, the NHF has received US$130 million in contributions from 20 donors.  The Fund has conducted 11 allocations totaling US$111.7 million, funding more than 174 humanitarian assistance projects being implemented by UN Agencies, National NGO and International NGO partners.

Duties and Responsibilities

• Monitoring and Reporting (M&R) is an important function within the NHF, serving as the foundation for measuring the results being achieved by the Fund.  The NHF has adapted to monitoring constraints resulting from the COVID-19 pandemic by conducting monitoring missions remotely.  
• The Monitoring and Reporting Officer, under the guidance of the Head, Humanitarian Financing Unit (HFU), and direct supervision of the NHF International Monitoring and Reporting Officer, participates in the overall implementation of the NHF Accountability Framework and works in close collaboration with the HFU staff. Conditions permitting, He/she is expected to travel extensively to the NHF project locations within Nigeria to assist with the implementation of the monitoring pillar of the NHF Accountability Framework.

Summary of Key Functions

• Provide support to the implementation of the monitoring pillar of the NHF accountability framework.
• Provide support to narrative reports review process of NHF funded projects.
• Provide Information management and data management support
• Facilitate knowledge-building and knowledge-sharing on monitoring and reporting within OCHA Nigeria and the NHF implementing partners

Provide support to the implementation of the monitoring pillar of the NHF accountability framework:

• Perform monitoring missions in line with the NHF monitoring plan.
• Assist with the coordination and implementation of field monitoring visits and remote monitoring of NHF-funded projects.
• Document, analyze, and interpret the results from field monitoring visits and remote monitoring to assess the progress against the strategic objectives of the Allocation and the Fund.
• Review submitted project monitoring reports, analyze the results and follow up on recommendations with respective partners.
• Provide training and capacity support on monitoring and reporting to NHF partners, in line with NHF Training Plan.

Provide support to narrative reports review process of NHF funded projects:

• Liase with partner to receive progress narrative reports in time as per defined operational modalities of NHF funded project.
• Review narrative reports and provide feedback to partners.
• Guide partners and respond partners‘ queries about narrative reporting.

Provide Information management and data management support:

• Perform the periodic update of project monitoring timelines, results and recommendations in the Grant Management System (GMS).
• Collect location level data of NHF funded projects to support location mapping.
• Ensure data consistency among different progress reports submitted by partner.
• Liase with sector IMOs on ad-hoc basis to know partners reportng performacne to relevat sectors.
• Support the management of partner capacity assessment information in the GMS

Facilitate knowledge-building and knowledge-sharing on financial monitoring within OCHA Nigeria and the NHF implementing partners:

• Identify and synthesize financial monitoring best practices, lessons learned and recommendations to be integrated into fund management efforts and channeled into decision-making processes;
• Promote awareness on NHF guidelines, and operational manuals;
• Plan and participate in trainings/workshops to implementing partners and other stakeholders.

Impact of Results

• The key results have an impact on the overall effectiveness and success of OCHA interventions and activities in providing Humanitarian assistance.
• Effective implementations of evaluation policies and strategies, as well as efficient organization and coordination of the evaluation process, enhance the organization’s capacity and credibility in implementation of highly effective programmes with strong impact.

Required Skills and Experience
Education:

• Master's Degree preferably in Political or Social Science, Law, International Studies, Public Administration, or other relevant science is required.
• A first level university degree with relevant academic qualifications with a combination of 4 years of relevant work experience may exceptionally be accepted in lieu of the advanced university degree.

Work Experience:

• Minimum 2 years experience with the UN or an NGO  in emergency humanitarian programming,crisis/emergency relief management or other related area.
• Strong report writing skills and experience with proposal development and review.
• Knowledge of logical frameworks, workplans and monitoring plans.
• Proven experience of coordinating field assessments would be an advantage.
• Proven experience of data management and analysis would be an advantage.

Language Requirements:

• Fluency in oral and written English is required.
• Knowledge of Hausa an advantage.

Competencies
Professionalism:

• Knowledge of a range of humanitarian assistance, emergency relief and related humanitarian issues, including approaches and techniques to address difficult problems.
• Demonstrates analytical capacity including the ability to analyze and articulate the humanitarian dimension of issues which require a coordinated UN response.   
• Ability to identify issues and judgment in applying technical expertise to resolve a wide range of problems.
• Ability to conduct research, including ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights situation in assigned country/area.  
• Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery); ability to provide guidance to new/junior staff.
• Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork:

• Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organizing:

• Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.