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  • Posted: Jun 2, 2022
    Deadline: Jul 18, 2022
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    We are a full-service interior design and manufacturing company characterized by our uncompromising quality and innovative design solutions. With innovation, functionality, and style at the heart and soul of our company, we deliver perfection consistently. From our signature classics to our custom project designs we have managed to build a stellar reputation for excellence, quality, reliability and integrity. We pride ourselves in our ability to interpret the essence of our clients through manufacturing and design. By working closely with each client we are able to create spaces that embody their being, because regardless of whether they are individuals, brands or establishments to us each project is personal.
    Read more about this company


    Admin Officer(Furniture Manufacturing)

    Reports To: Head, HR & Administration

    Number of Direct Reports: All Drivers, All Cleaners & Guest house staff              

    Location of Job: IO Furniture Ltd, Ilupeju, Lagos
    Key Summary of the Job

    • Provide administrative services to all departments of the Company by managing the services and processes that support the core business of the Organization.
    • Ensure the buildings, grounds and HSE standards are maintained.
    • Monitor to ensure compliance with all Company policies, procedures and standards.
    • Ensure compliance with all local, state and federal government statutory requirements.
    • Co-ordinate and manage the Company’s vehicle fleets

    Core Working Relationships

    • HR/Admin Team
    • Commercial Team
    • Design & Technical Team
    • Production Team
    • Logistics/Procurement Team
    • Accounts/Finance Team
    • Management Team

    Task Complexities
    1. Facility Management

    • Determine and schedule regular repairs, renovation projects, waste reduction improvements, as well as Health, Safety, and Environment (HSE) inspections.
    • Ensure that the quarterly routine maintenance of company vehicles and equipment (e.g. air-conditioners, cars, generator etc) is carried out.
    • Ensure all appliances i.e. phone lines, lighting, air conditioner, printers, copiers, computers and scanners are in good working condition.
    • Ensure the efficient and effective management of the guest houses, company housing and all assets.
    • Ensure effective and efficient facility management.

    2. General Administration

    • Ensure prompt payment of all utility bills i.e. PHCH, Telephone, and LAWMA etc.
    • Ensure that reasonable maintenance and supply costs are maintained through effective negotiations.
    • Prepare expense and cash vouchers, and ensure that the Admin Expense and Petty Cash Priority List is updated daily; with accurate periodic submission to Finance team, Auditors and/or management
    • Liaise with service vendors and monitor jobs contracted to them.
    • Ensure efficient and effective inventory management and supply for Office Provisions, Stationery and Consumables.
    • Maintain a comprehensive and accurate filing system on administrative matters.
    • Maintain accurate Asset Register in alignment with Accounts/Finance department records.
    • Collaborate with the head of HR/Admin department to ensure that the company’s health and safety regulations are adhered to by all employees.
    • Liaise effectively with all government agencies and regulatory bodies and ensure relevant statutory documents/certificates (LASEPA, Immigration, PENCOM, NSITF, ITF, etc) are processed, obtained and up to date.
    • Oversee staff travel arrangements (flights bookings, hotel reservations, feeding, travel allowances, etc) in line with received itineraries
    • Compile weekly activity report on Admin matters for HR/Admin department report.
    • Undertake additional administrative tasks or projects as assigned by the head of Department or authorized officers.

    3. Logistics Management

    • Ensure all management cars and pool cars are fuelled and maintained efficiently by drawing up a maintenance schedule and following it. Also ensuring that vehicle-papers are renewed promptly.
    • Ensure that transport activities are managed efficiently and with minimized cost
    • Manage drivers’ deployment and administration

    4. Expatriates Management

    • Ensure accurate monthly Expatriate Quota Returns are submitted and signed by the relevant authorities at the end of each month
    • Support the management of all Expatriates and ensure all their documentation is up to date (visa renewals, CERPAC etc.)
    • Liaise with relevant immigration officials and keep abreast of immigration laws
    • Compilation and submission of the monthly expatriate returns to the Nigerian Immigration Service

    5. House-Keeping

    • Compile and monitor daily and weekly cleaning schedules
    • Supervise the cleaners to ensure cleanliness for all facilities, equipment, instruments i.e. the admin block, factory, toilets, machinery etc.
    • Ensure strict adherence to the annual and quarterly fumigation of the company and its environs
    • Liaise with the guest house staff in ensuring proper maintenance of the guest house facilities

    Key Job Attributes

    • Generic
    • Strong organization skills and a problem-solving attitude
    • Results driven with ability to meet deadlines
    • Attention to details
    • Communication Skills (Verbal, written and listening)
    • Strong Interpersonal Skills
    • Team Spirit        


    • Knowledge of people management
    • Proven knowledge of office procedures
    • Proficiency with Microsoft Office Package (Word, Excel, Powerpoint)

    Education & Experience

    • A first degree in Social Sciences or Arts
    • Minimum of 5 years relevant work experience.
    • Previous work experience in a manufacturing company and expatriates’ managemen

    go to method of application ยป

    Accounts Intern

    Reports To: Finance Manager, Chief Finance Officer

    Location of Job: IO Furniture Ltd, Ilupeju, Lagos

    Job Summary

    The Accounts Intern shall handle the clerical duties associated with the department and provide general accounting support for the Finance/Accounts department in the following areas:

    • Filing of accounting documents
    • Bank deposit of cheques and cash
    • Updating and maintaining accounting journals and ledgers
    • Imputing data
    • Verifying the accuracy of invoices and other accounting documents for records
    • Petty cash management.
    • Other tasks assigned by the CFO or other authorized personnel from time to time

    Skill and Competencies

    • Proficiency in Microsoft Office tools- Excel, Word and Outlook
    • Excellent written and verbal communication skills
    • Fast learner and smart

    Educational Qualification/Experience

    • OND/B.Sc in Accounting/Finance
    • 6 months-1 year previous experience in a similar role

    Method of Application

    Interested and qualified candidates should forward their CV to: using the position as subject of email.

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