Warehouse Officer at GOALPrime Organization Nigeria (GPON)

ROLE PURPOSE:

The Warehouse Officer will be responsible to providing overall logistic services; specifically, to provide space for common pipeline storage to address the WASH sector need  under directs supervision of warehouse coordinator.

KEY JOB TASKS AND RESPONSIBILITIES:

• Support the WH coordinator with the day-to-day operational requirements for the Common WH;
• Understand, implement, produce and / or maintain standard GPON inventory management policies and procedures.
• Ensure physical confirmation of weight, volume and quantity of new consignments at the point of reception;
• Ensure update of physical weights, volume and quantity of new consignments at all times;
• Supervise, train and monitor warehouse casual labourers as required at all times;
• Support in managing and documenting the receipt, handling, storage, release and reporting of goods through the warehouse coordinator.
• Ensure that all dispatch and receipt documents (Receive Note/Delivery Note/Stock Transfer Sheet/Waybills) are complete and archived in compliance with GPON standards (scan documents and archive digital versions)
• Implement daily activities in the warehouse in accordance with Logistics Sector SOPs and quality standards
• Manage a schedule for receipt and dispatch of goods from/to Service Users (WASH Partner)
• Manage stocks according to standard guidelines considering: individual requests/consignments per Service User; verification on Units of Measure (UoM) for handling (Bags, Bales, Boxes, etcetera), and reporting (metric tons, kilograms, cubic meters); proper documentation for all transactions (request, receipt, release), and warehouse management (stock cards, register of damages/losses).
• Maintain physical and digital records according to standard guidelines considering: update the Release Item Tracking Application daily to reflect all transactions (new requests, receipt of goods, and release of goods) based on completed documentation; maintain physical records per individual request/consignment per Service User.
• Ensure the maintenance / security of warehouse and assets.
• Ensure timely repair and maintenance of the warehouse.
• Update as per GPON requirements, the Asset register, Asset inventory list and expendable store inventory list and produce TIMELY reports as requested by the warehouse in-charge and in relation to donor standard of operations (SOPs);
• Ensure the recruitment, attendance follow up and payment of daily workers for logistics needs;
• Prepare and send to the supply chain coordinator the stock report on a monthly basis during absence of the WH coordinator.
• Report immediately on any discrepancies or theft noticed on any items.
• Prioritize dispatch needs in conjunction with all WASH partners.
• Ensure goods, equipment is signed for received on the request form (office expendables) or waybill (all other items) in the absence of warehouse in-charge
• Ensuring the efficient flow of products in and out of the facility, optimizing the space, and maintaining proper control and accountability for goods at all times.
• Support in planning the warehouse layout and space in the most operational way for reception, storage, preparation and delivery of the goods.
• All changes to the schedule initiated by GPON will be communicated to Service Users in a timely way.
• Ensure that all warehouse activities are conducted in accordance with processes and procedures, quality management systems, dangerous goods regulations and industry best practices.
• Update the stock record cards regularly.
• Conduct routine inventory inspection and submit report to the Warehouse In-charge in a timely manner.
• Manage partners request promptly and resolve issues quickly

QUALIFICATIONS AND SKILLS:

• Bachelor Degree in Management Science or related;
• Minimum of 3 years experience in Logistics;
• Advance knowledge of Microsoft Office products, including Excel and Word;
• Experience in working in complex and volatile contexts;
• Technical in Warehousing management (ware house management);
• Documented results related to the position’s responsibilities;
• Experience in leadership and problem solving;
• Fluency in English, both written and oral including local language;
• Ability to put up with pressure from government agencies;
• Ability to deliver high quality work within tight deadlines;
• Strong negotiation skills; Minimum one year work experience with international/national NGOs and/or local authorities in the Nigerian context;
• Strong listening and empathy skills, as well as commitment to supporting women and children survivors/ at risk;
• Ability and motivation to work well with local authorities, local leaders and local community;
• Computer literate (Word and Excel);
• Willing to work extra hours and available at the weekend for emergency cases.