Training Assistant at International NGO Safety Organisation (INSO)

Organisation Background:

Founded in 2011, the International NGO Safety Organisation (INSO) is an international non-governmental organisation that supports humanitarian aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services, including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations and training.

INSO provides daily support to more than 1000 NGOs operating in 16 of the world’s most insecure countries.

INSO is registered in the Netherlands with its headquarters based in The Hague, the international city of peace and justice.

INSO’s Safeguarding Policy

INSO is fully committed to safe recruitment, selection and vetting of all potential new staff, trustees and volunteers and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process.

INSO Nigeria Country Office

Since becoming registered in Nigeria, INSO has developed a strong country wide approach, supporting over 60 organisations working on Lake Chad Basin Crisis from all neighboring countries. The Coordination Office operates from Abuja overseeing two operational offices in Maiduguri (Nigeria) and in Maroua (Cameroon).

Presently INSO is seeking an experienced individual to join our Training Department as Training Assistant, to be based in Abuja, with possible travels inside Nigeria.

Job Summary

The primary aim of the position is to assist and support the training team in administration, logistics, finance, procurement and general management of the training programmes conducted in Nigeria.

Our ideal candidate will be highly organized, have experience working with humanitarian organisations and training programmes, and be willing to learn. The candidate will be outgoing, motivated and self-directed, taking initiative when needed. Lastly, they should have a keen interest in INSO, the Nigerian context and a passion for capacity building of NGOs’ capacity.

Major Responsibilities

• Assist the training manager in the planning, budgeting, logistics, administration, and management of the training programme.
• Interface directly with internal support staff and stakeholders on all matters related to administration, logistics, finance, and procurement for training events.
• Manage day to day correspondence, reports, and other documents related to the training programme.
• Advertise training courses, compile and Organise all trainee applications. Prepare attendance rosters and assist in the planning & preparation for courses under the supervision of the training manager.
• Manage and maintain an inventory of serviceable training supplies, materials, and equipment, including safe storage and accountability.
• Assist in the preparation, compilation, recording and filing of post-training reports and evaluations with lessons learned and analysis.
• Assist the training manager in the day to day running of the country programme and training sessions and provide support to operations where required.

Mandatory Requirements

• Post-Secondary diploma in relevant field
• Efficient use of Microsoft Office programmes (Word, Excel, Powerpoint)
• Excellent working knowledge of English (spoken and written)
• Demonstrable experience in administration, logistics, budgeting and procurement
• Exceptional organisational and time management skills; able to work independently
• Willingness to learn and ability to work in a fast paced, multi-cultural and close-knit team to deliver tangible results on a deadline
• Excellent communication skills with the ability to interact with different kind of interlocutors

Preferred Characteristics

• At least 1 year experience working with International NGOs
• Familiarity with the philosophy, priorities, and principles of humanitarian NGOs and NGO approaches to security. Field experience a plus
• Supervisory or training position
• Existing political, social, or historical knowledge of the region
• Fluent in Hausa
• Driving license