Tender Specialist at Turbo Energy Nigeria Limited

Primary Purpose:

• The Tender Specialist is responsible for managing the end-to-end tendering process, ensuring compliance with all procurement and supply chain standards.
• The role involves bid preparation, evaluation, and submission while integrating procurement, supply chain management, and clearing and forwarding expertise to meet organizational goals.

Key Responsibilities:

Tender Management

• Source, analyze, and monitor tenders and their requirements and scope.
• Prepare, compile, and submit competitive bids within deadlines.
• Liaise with internal departments (operations, finance, legal) to gather required information.
• Develop and maintain a database of templates, pricing structures, and past tenders for efficient bid preparation.
• Evaluate tender documents to understand project requirements and deadlines.
• Coordinate with internal teams to gather necessary information for tender submissions.
• Prepare and compile comprehensive tender responses that align with client needs.
• Collaborate with subject matter experts to ensure the accuracy and completeness of proposals.
• Conduct market research to stay updated on industry trends and competitor activities.
• Develop and maintain relationships with key stakeholders involved in the tendering process.
• Review and negotiate contract terms and conditions.
• Monitor and manage multiple tender submissions simultaneously.

Procurement Responsibilities

• Source and evaluate suppliers to ensure quality, cost-efficiency, and compliance.
• Negotiate contracts and agreements with vendors and service providers.
• Maintain an updated supplier database, ensuring continuous performance evaluation.
• Prepare purchase orders and ensure timely delivery of goods and services.

Supply Chain Management

• Optimize inventory levels to balance operational needs and cost management.
• Coordinate with logistics teams to streamline the movement of goods and materials.
• Develop and implement supply chain strategies aligned with company goals.
• Ensure compliance with all statutory and regulatory requirements related to supply chain activities.

Clearing and Forwarding

• Oversee the clearing process for imported goods, ensuring compliance with customs regulations.
• Coordinate with freight forwarders, shipping agents, and customs authorities for smooth transactions.
• Manage documentation for import/export activities, including bills of lading, customs declarations, and clearance permits.
• Address any delays or issues in the clearing and forwarding process promptly.

Reporting and Compliance

• Prepare periodic reports for management review.
• Ensure adherence to organizational policies and government regulations in all processes.
• Maintain accurate records of tenders, procurement, and supply chain activities.
• Maintain accurate tender documentation, including plans, reports, and change requests.
• Conduct post-tender evaluations to capture lessons learned and identify areas for improvement.

Key Performance Indicators (KPIs)

• Number of successful tender sources submitted and won.
• Procurement cost savings achieved bi-annually.
• Supply chain efficiency and on-time delivery rate.
• Compliance with regulatory and internal audit standards.

Qualifications:

Education:

• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, or a related field. A Master’s Degree is an Advantage.

Experience:

• Minimum of 5-7 years of Experience in Tender Preparation, Procurement, and Supply Chain Management with a proven track record of winning tenders (Public & Private).
• Experience in Bids and Tender in Oil & Gas, Renewable Energy, and Smart Metering is preferred.

Skills:

• Strong knowledge of clearing and forwarding processes and relevant regulations.
• Excellent communication, negotiation, and organizational skills.
• Attention to detail and ability to meet strict deadlines.
• Advanced problem-solving and analytical skills.
• Ability to work under pressure and manage multiple priorities.