Technical/Executive Assistant to CEO at Cardinal Torch Company Limited

Job Summary

The Cardinal Torch Company Limited is a Group Holding Company which specializes in all areas of Agriculture and Oil & Gas with an Independent Co-operative Society. The Executive Assistant shall report directly to the President and CEO, in a one-on-one working relationship.

The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Chief Executive Officer. The Executive Assistant also serves as a liaison with the Senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant must have the right mix of soft and technical skills, along with the necessary experience and education.

Roles and Responsibilities

Executive Support

• Completes a broad variety of administrative tasks for the President & CEO including managing an extremely active calendar of appointments; completing expense reports;composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates, and ensures the CEO's schedule is followed and respected.
• Provides"gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
• Communicates directly, and on behalf of the President and CEO, with Board members,donors, Foundation staff, and others, on matters related to CEO's programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the President, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Board Support and Liaison

• Serves as the CEO's administrative liaison to Cardinal Torch's board of directors
• Assists board members with travel arrangements, lodging, and meal planning as needed
• Maintains discretion and confidentiality in relationships with all board members
• Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format. Senior Management Liaison
• Participates as an adjunct member of the Executive Team including assisting in schedulingmeetings and attending all meetings
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
• Facilitates cross-divisional coordination of travel and outreach plans Communication s,Partnerships, and Outreach
• Ensures that the President's bio is kept updated and responds to requests for materials regarding the President and the organization in general
• Edits and completes first drafts for written communications to external stake holdersStrategic Initiatives
• Works with the Strategic Initiatives team in coordinating the CEO's outreach activities
• Follows up on contacts made by the President and supports the cultivation of ongoing relationships
• Edits all, and creates acknowledgement letters from the President to donors 
• Provide confidential administrative support including report creation and maintenance,project support, research tasks, preparation of business travel & seminar arrangements, and meeting scheduling, agenda development, expense reconciliation, and minute taking.
• Assist in presentation and report development for Board of Director meetings, and BoardCommittee meetings.
• Assist in the development of corporate communications/correspondence and be accountable for timely distribution of communications (internal and external as required).
• Organize and provide oversight for corporate initiatives and celebrations as requested.
• Develop and cultivate collaborative relationships with peers, members of the Leadership Team, and external partners.
• Develop effective processes to assure efficient delivery of information.
• Support senior communication with clients, as required.
• Plan for beverages, lunches, dinners, etc. for meetings as requested.
• Other responsibilities and projects as may be required.

NB: Male candidates only, and must reside within Lagos Island and its environs