Supply Chain Team Lead at Unique Care and Support Foundation (CASFOD)

Role Purpose: 

The Supply Chain Officer is responsible for working closely with internal and external stakeholders to ensure effective supply chain planning and preparation to support program implementation. The supply chain officer is responsible for preparing procurement plans, warehousing plans, transport plans, and distribution plans including implementing all CASFOD’s procurement SOPs. 

 Key Responsibilities: 

• Develop and regularly review grant(s) procurement plans, ensuring resolution of all related issues collaborating with programs unit leadership.   
• Develop and implement category sourcing strategy. 
• Handle negotiations with suppliers. 
• Maintain relationships with suppliers, and program staff. 
• Prepare, review, and utilize procurement contracts, including Master Agreements (MPA, MSA) for purchases. 
• Prepare and submit timely and accurate supply chain weekly/monthly report(s) to inform decision-making process. 
• Maintain supplier’s database and ensure new vendors are uploaded on Odoo before any transaction with CASFOD. 
• Coordinate inventory disposal procedures. 
• Placement of the assets and facilities maintenance plans as per CASFOD’s policies, including repairs and insurance coverage process. 
• Handle asset and property disposal, and auction management. 
• Ensure that inventory report is accurate and regularly reviewed. 
• Ensure accurate and updated asset records and documentation are always available. 
• Dissemination and adherence to vehicle safety policies by all vehicle users. 
• Develop and monitor fleet movement plans, vehicle repairs, drivers’ assignments, vehicle safety, and fuel consumption. 
• Develop vehicle management cost analysis. 
• Ensure that the fleet\'s legal status (registration, licenses, insurance) is up to date. 
• Regular issuance, review, and usage of vehicle monthly reports to inform the strategic decisionmaking process. 

Qualifications and Experience:   

• At least 3 years of experience in handling humanitarian supply chain. 
• Strong ERP roll out and management skills. 
• Demonstrated ability to develop and roll-out supply chain policy and SOPs; - Clear training and mentoring ability. 
• Experience working with a diverse portfolio of donors and knowledge of specific donor guidelines. • Demonstrated technical Skills 
• Have a high degree of flexibility and ability to work under sometimes extreme hardship conditions against tight deadlines. 
• Strong computer and communication equipment skills, including Microsoft Office applications. 
• Ability to lead teams. 
• Change management - Risk management. 
• Decision-making capability - Cross-functional collaboration - Conflict resolution skills. 
• Strategic thinking - Result Focus. 
• Effective Communication - Problem-Solving ability.