Store Officer at Bolton White Hotels & Apartments

Position Summary

• The storekeeper in the hotel as the main responsible for receiving, storing, and issuing supplies and equipment for the day-to-day hotel operations. Work closely with the purchasing department, ensuring the cleanliness of all work areas, and keeping storage and receiving areas clean and tidy at all times.
• He/she also verifies that all supplies and goods received are listed on requisitions/orders and the delivery challans, and invoices are checked and filed in the appropriate folder. Maintains, inventory and stock records every month and compiles records of expenses/consumptions et

Duties and Responsibilities

• Receive and forward all goods and deliveries in and out of the hotel to the correct point of contact/storage area.
• Able to follow standards for issuing and receiving stock within the store's area of operation.
• Monitor and take inventory on regular basis to compile orders based on levels or needs.
• Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.
• Monitor par levels for all food items to ensure proper levels.
• Responsible for storage of both food & beverage and operational stock.
• Responsible for the day-to-day check on the storage facilities for upkeep and hygiene.
• Responsible for verifying all goods arrived as per the agreed purchase, delivery note and agreed quantity has been received.
• Refuse acceptance of damaged, unacceptable, or incorrect items.
• Ensure cleanliness of all areas, keeping storage areas clean & tidy and in strict compliance with hygiene regulations.
• Ensure the quantity requested and the quantity issued always match.
• Ensure the store requisition form is signed by the person collecting the goods and enter into the Inventory/Materials Management System.
• Conduct inventory audits to determine inventory levels and needs.
• Conduct physical stock audits on a regular basis as advised by the financial Controller (FC)and the physical count to be tallied with the inventory count from the MMS - Material Management System.
• Any differences between the manual count and MMS software have to be investigated and the information to be given to the Finance Department.
• Assist the Account PayableClerk / payable assistant in finding out any cost discrepancies.
• Complete requisition forms for inventory and supplies.
• Extend all requisitions on a daily basis and update the inventory management software/system.
• Work closely with Purchasing to order and receive items and equipment.
• Troubleshoot any delivery issues and oversee/follow up on the return process.
• Follow up documentation after-hours issues ensuring it is in accordance with established internal controls and procedures.
• Adhere to all Health and safety procedures particularly relating to food and beverage items.
• Ensure uniform and personal appearance are clean and professional.
• Speak with others using clear and professional language.
• Keep accurate recordings of all incoming and outgoing goods.
• Notify the store-appropriate quarter of any low stock levels.
• Identify and report any slow-moving items to avoid over-purchasing.
• Verify and track received inventory and complete inventory reports and logs.
• Perform any other duties as assigned by the management or supervisors.

Prerequisites

• Positive attitude and good communication skills.
• Flexibility to respond to a range of different work situations.
• Ability to work on your own or as part of a team.
• Have a good eye for detail.
• Familiar with Inventory Management Software.
• Must have basic computer skills for the day-to-day operation.

Education

• Relevant Diploma or Degree in Accounting or related Business discipline.
• Able to work with MS Office suite.

Experience:

• Previous store management experience with stock control responsibility. Experience of at least two years in a similar position in the full service hotel or hospitality industry.