Executive Assistant at Global Profilers

Responsibilities

• Manage the MD's calendar, including scheduling and coordinating meetings, appointments, conference calls, & travel arrangements.
• Serve as the primary point of contact for the MD, screening and prioritizing incoming calls, emails, & correspondence.
• Draft and prepare emails, letters, reports, and other documents on behalf of the MD with accuracy and professionalism.
• Ensure timely responses to inquiries & requests, providing information or redirecting to appropriate channels as necessary.
• Arrange domestic and international travel for the MD, including flights, accommodations, transportation, and itinerary planning.
• Coordinate logistics for meetings, including room reservations, audio-visual equipment setup, and catering arrangements.
• Prepare meeting agendas, presentations, and materials, ensuring timely distribution to participants.
• Attend meetings as needed to provide administrative support, take notes, and follow up on action items.
• Organize and maintain electronic and physical files, documents, and records related to the MD's activities and responsibilities.
• Ensure confidentiality and security of sensitive information, exercising discretion and professionalism at all times.
• Utilize technology tools and software applications to streamline administrative processes and enhance productivity.
• Demonstrate proficiency in calendar management software (e.g Microsoft Outlook, Google Calendar) and other productivity tools (e.g Microsoft Office Suite, project management software).
• Support the MD in various special projects, initiatives, and strategic initiatives as assigned, demonstrating initiative, creativity, and problem-solving skills.

Qualifications / Experiences

• Bachelor's degree in Business Administration, Management, or related field preferred.
• Proven experience (3-5 years) as an executive assistant or similar role
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Strong communication skills, both written and verbal, with a high level of professionalism and discretion.
• Proficiency in technology tools and software applications, including calendar management software, Microsoft Office Suite, and other productivity tools.
• Strong attention to detail and accuracy, with a commitment to delivering high-quality work and meeting deadlines.