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  • Posted: Sep 27, 2025
    Deadline: Not specified
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  • The quintessential Specialty Coffee House, catering to the corporate individual.
    Read more about this company

     

    Stocks and Requisition Account Officer

    Purpose of the Role

    • The Stocks and Requisition Account Officer will be responsible for the effective management, reconciliation, and reporting of inventory and requisition processes across the restaurant and specialty coffee business.
    • This role ensures accurate stock control, cost optimization, vendor management, and compliance with internal financial and operational standards.
    • The ideal candidate is an Accountant (ACA/ACCA or equivalent) with a minimum of 5 years’ proven experience in inventory, stock, requisition, and vendor management within the F&B or high-end restaurant/café industry.

    Key Responsibilities

    • Maintain accurate and up-to-date records of raw materials, beverages, consumables, and finished goods across all outlets and central store.
    • Monitor daily, weekly, and monthly stock movements and investigate variances between actual and system stock balances.
    • Oversee and coordinate physical stock counts, cycle counts, and periodic audits to ensure accuracy and accountability.
    • Implement controls to prevent stock pilferage, wastage, and mismanagement, ensuring compliance with company policies.
    • Develop and enforce stock rotation policies (FIFO/FEFO) to minimize losses.
    • Review and approve requisition requests in line with operational and budgetary requirements.
    • Track requisition flows from initiation to fulfillment and ensure proper authorization processes are followed.
    • Manage vendor relationships, negotiate favorable terms, and evaluate supplier performance to ensure value-for-money procurement.
    • Reconcile stock ledgers with the general ledger and ensure accurate reflection in financial statements.
    • Track cost of goods sold (COGS) and analyze variances between actual and standard costs.
    • Generate and present stock and requisition reports (daily, weekly, and monthly) to Finance and Management.
    • Provide accurate stock records and reconciliations to support audits and compliance checks.
    • Supervise and manage stock/requisition accounting systems, ERP platforms, and POS back-end integration.
    • Train and coach junior staff on stock, requisition, and vendor management processes.
    • Continuously review and improve stock and requisition systems to strengthen efficiency, accuracy, and transparency.

    Key Performance Indicators (KPIs)

    • Accuracy of stock records vs. physical counts.
    • Timeliness and completeness of stock, requisition, and vendor reports.
    • Reduced stock variances, shrinkage, and wastage.
    • Vendor cost savings and performance compliance.
    • Level of adherence to internal controls and approval hierarchies.

    Qualifications & Requirements

    • Professional Certification: Chartered Accountant (ACA, ACCA, or equivalent)
    • Education: Bachelor’s Degree/HND in Accounting, Finance, or related field.
    • Experience: At least 5 years of progressive experience in stock, requisition, inventory accounting, and vendor management within the Food & Beverage sector or large high-end restaurants/cafés.
    • Strong knowledge of F&B costing, recipe costing, and COGS analysis.
    • Proven ability to set up and manage stock, requisition, and vendor control systems.
    • Proficiency in accounting/ERP software and advanced MS Excel skills.
    • Excellent negotiation, analytical, and problem-solving skills.
    • High integrity, detail-oriented, and results-driven with the ability to work under pressure.

    Check how your CV aligns with this job

    Method of Application

    Interested and qualified candidates should send their CV to: chris@maishayicoffee.com using the job title as the subject of the email.

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