Stock Keeper - Engineering Spare Parts at Sayed Farms Limited

Job Purpose

• To manage and control the engineering spare parts store for poultry farm operations, ensuring accurate receipt, storage, issuance, and tracking of spare parts and maintenance materials to support uninterrupted maintenance activities and equipment reliability.

Key Responsibilities
Inventory Receiving & Storage:

• Receive all incoming engineering spare parts, tools, and consumables from suppliers.
• Verify delivered items against purchase orders and delivery notes.
• Ensure proper labeling, tagging, and storage of all spare parts.
• Arrange items systematically in the store for easy identification and retrieval.
• Ensure proper handling and storage conditions to prevent damage or deterioration.

Stock Issuance & Control:

• Issue spare parts and materials to maintenance technicians based on approved requisitions.
• Maintain accurate records of all stock movements (issues, returns, transfers).
• Ensure all issued items are properly documented and authorized.
• Monitor fast-moving, slow-moving, and critical spare parts.

Inventory Management:

• Maintain up-to-date stock records in ERP or manual inventory system.
• Conduct regular stock counts and cycle counts to ensure accuracy.
• Reconcile physical stock with system records and investigate discrepancies.
• Monitor minimum and maximum stock levels for critical spare parts.
• Support reduction of stock losses, wastage, and obsolescence.

Spare Parts Support for Maintenance Operations:

• Work closely with maintenance team to ensure availability of critical spare parts.
• Assist in identifying frequently used and critical equipment spares.
• Support emergency maintenance requests by ensuring quick issuance of parts.
• Provide updates on stock availability to maintenance supervisors.

ERP & Documentation:

• Record all inventory transactions accurately in the ERP system.
• Generate inventory reports including stock balance, movement, and consumption.
• Maintain proper documentation including GRNs, issue notes, and stock cards.
• Ensure data integrity and accuracy in all store records.

Store Management & Organization:

• Maintain cleanliness, orderliness, and safety within the engineering store.
• Ensure proper shelving, labeling, and binning systems are in place.
• Implement FIFO principles where applicable.
• Ensure secure storage of high-value and sensitive spare parts.

Health, Safety & Compliance:

• Ensure compliance with safety procedures in the store environment.
• Handle materials safely to prevent accidents and damage.
• Support audit and inspection requirements.
• Maintain adherence to company policies and procedures.

Reporting & Coordination:

• Prepare daily/weekly stock reports and submit to management.
• Coordinate with procurement for stock replenishment and urgent orders.
• Liaise with maintenance team for spare parts forecasting and planning.

Qualifications

• Minimum of HND / BSc Degree in Supply Chain Management, Business Administration, Engineering, or related field.
• At least 3–5 years of experience in stock keeping or warehouse/store management, preferably in engineering or maintenance stores.
• Experience in poultry farms, FMCG, or industrial environment is an added advantage.

Technical Skills:

• Knowledge of inventory management systems and ERP software.
• Strong understanding of engineering spare parts and maintenance materials.
• Proficiency in Microsoft Excel for reporting and stock tracking.
• Basic knowledge of warehouse/store operations and stock control principles.

Soft Skills:

• High level of accuracy and attention to detail.
• Strong organizational skills.
• Integrity and accountability in handling materials.
• Good communication and teamwork.
• Ability to work under pressure in operational environments.