Site Inventory Officer at Popville Luxury Homes

Job Summary

• As an Inventory Clerk, you are responsible for efficiently managing all materials, tools, and equipment used at the site.
• This role ensures proper documentation, storage, issuance, and replenishment of materials to support continuous site operations.
• You must maintain accurate inventory records, prevent material loss, and support cost control efforts.
• You will work closely with the management, operations, and procurement teams to support a seamless process.

Key Responsibilities
Inventory Management:

• Receive, inspect and record all construction materials, tools, and equipment delivered to the site.
• Maintain up-to-date inventory records (manual 7 digital) using inventory management software or Drive.
• Conduct regular stock counts and reconcile physical stock with records.
• Classify and label materials for easy identification and retrieval.
• Monitor material usage and alert Procurement when stock levels are low.
• Track and record damaged, expired or obsolete materials

Store Operations:

• Organize the storage area to ensure safety, cleanliness, and efficient material handling, distribution & return.
• Ensure materials are stored according to manufacturer guidelines (e.g. cement kept dry).
• Issue materials to site supervisors based on approved material requisitions through the Material Distribution
• Officer.
• Maintain daily stock issue and return records.
• Supervise loading and unloading of materials to avoid damage or loss.

Documentation & Reporting:

• Prepare daily, weekly, and monthly inventory reports for management.
• Maintain receipts, waybills, delivery notes, material requisition forms, and other documentation.
• Assist in auditing and verification of inventory records by project or finance teams.
• Provide data for cost control and material usage analysis.

Coordination:

• Liaise with procurement officers for material replenishment and vendor deliveries.
• Coordinate with site supervisors to forecast material needs.
• Communicate with the accounts department n material valuation and reconciliation.

Compliance & Safety:

• Ensure adherence to company policies, site safety standards, and environmental regulations.
• Maintain security of the store by controlling access and tracking movement of materials.
• Report any discrepancies, theft, or irregularities immediately.

Technical & Soft Skills:

• Proficiency in Microsoft Office & basic inventory management software.
• Strong record keeping & data entry skills.
• Integrity & reliability.
• Attention to detail & accuracy.
• Ability to work independently and as part of a site team.