SI-2025-24 HAPPI Project (Supply of Table Calendar, Postcard & Factsheets) at John Snow Inc - JSI

Indicate Product Origin (Country of Manufacture):    
JSI-Payment Terms:    Within 30 days of delivery and presentation of completed, signed invoice and delivery note.
RFQ Closing Date:     February 10th, 2025

Background

HPV Vaccine Acceleration Program Partners Initiative (HAPPI) consortium is a project that aims to accelerate the uptake of HPV vaccines among girls and adolescents worldwide.

The project is funded by the Bill & Melinda Gates Foundation and combines expertise in policy, access, introduction, implementation, and evaluation and learning to achieve its goals.

The project seeks to achieve its objectives through enabling global coordination and compilation of evidence to inform policy decisions; providing targeted country technical assistance for HPV vaccine decision-making, introduction, acceleration, and sustaining coverage in select countries; and conducting monitoring, evaluation, and learning to build on the existing evidence base.

General Objective of the Assignment

The primary objective of this assignment is to produce high-quality Information, Education, and Communication (IEC) materials that will enhance the visibility of the HAPPI Project while reinforcing key messages on HPV awareness and stakeholder endorsements.

The materials to be printed include:

• 500 Fact Sheets
• 400 Desktop/Table Calendars
• 300 Postcards

These materials will serve as critical tools for advocacy, education, and stakeholder engagement.

CONCEPT  

This Request for Quotation (RFQ) is designed to identify and engage a qualified printing service provider with the technical expertise and capacity to produce professionally printed IEC materials of the highest quality. These materials will significantly enhance the project’s internal and external visibility, ensuring a lasting impact on target audiences.

RATIONALE

The production of IEC materials is an essential component of the HAPPI Project’s communication and awareness strategy. 

These materials will:

• Serve as educational tools to promote HPV awareness.
• Strengthen stakeholder engagement through clear, well-structured information.
• Enhance the project’s visibility among key partners, policymakers, healthcare providers, and the broader community.
• Provide standardized messaging, reducing misinformation and ensuring consistency in HPV-related interventions.

Specific Objectives

The key objectives of this assignment are as follows:

Production of Durable, High-Quality IEC Materials

• Ensure that all materials are printed using durable, high-resolution formats that stand the test of time.
• Guarantee professional finishing and binding to enhance usability.

Enhancing Organizational Visibility

• Strengthen the presence of the HAPPI Project within and beyond its operational areas.
• Reinforce key messaging to diverse audiences, including policymakers, healthcare providers, and community members.

Engagement of a Qualified Printing Service Provider

• Identify and contract a professional vendor with a track record of producing high-quality IEC materials.
• Ensure adherence to project branding guidelines and specifications.

Timely Printing and Delivery

• Ensure the efficient production and delivery of the required materials within the stipulated timeframe.
• Support immediate dissemination and use by key stakeholders.

Production of User-Friendly and Accessible IEC Materials

• Design materials in a readable, visually appealing, and engaging format for healthcare providers, policymakers, and community stakeholders.
• Ensure printed materials are accessible in areas with limited digital connectivity, promoting equitable distribution and use.

.Scope of Work 

Printing of IEC Materials 

The selected vendor will be responsible for the professional production, printing, and timely delivery of high-quality of the IEC materials for the HAPPI Project.

Scope of Services

The scope of work includes, but is not limited to, the following:

Production & Printing Requirements

• Fact Sheets – 500 copies
• Desktop/Table Calendars – 400 copies
• Postcards – 300 copies

Material Specifications

The vendor will be required to adhere to the following specifications for each item:

Item	Specification	Quantity	Amount(NGN)
Facts Sheet	Hard glossy laminated material (2-fold) on A4 pager	500
Table Calendar	14 pages glossy lamination A5 card and Base with binding clothes	400
Postcard	14 pages glossy lamination A5 card and Base with binding clothes	300
TOTAL

Expected Deliverables

• High-quality printed 500 Fact Sheets, 400 Desktop/Table Calendars, and 300 Postcards in compliance with the specifications.
• On-time delivery of all materials to the designated office location.
• Adherence to branding guidelines and quality control measures.

NOTE: SAMPLES ARE AVAILABLE IN THE OFFICE FOR MORE CLARIFICATION.

Visit the JSI Abuja office at No 1. J.C Obande Close between 10am and 4pm on Feb 6th-8, 2025 for sighting.

Submission Requirements

Bidders are expected to submit properly signed bid with company’s letter head paper.

• A detailed company profile, including evidence of past experience in printing similar high-quality documents (Copies of fully signed contracts for past and present clients, CAC documents, Company profile, evidence of tax certification and TIN number) 
• Evidence of compliance with Nigerian laws, including tax clearance certificates covering the period of 2 years.
• Contact details for at least two previous clients who can provide references for similar completed project
• Bank Detail (Specify name of account, account number and bank name) 
• Detailed cost breakdown, including unit price and total price, see below table as reference;

Terms and conditions of payment- All payments are subject to statutory deductions e.g VAT, WHT, and payments are made in local Nigeria currency within 30days.

Evaluation Criteria:

Quotations will be evaluated based on the following criteria:

• Validity period of quote for a minum number of 60 days to be stated on Letter head of submission.-10%
• Compliance with RFQ specifications on the required documentation mentioned under submission requirements.-25%
• A detailed company profile, including evidence of verifiable past experience in printing similar high quality documents10%
• Reasonability of Cost-30%
• Delivery timeline-5%
• Banking details-(Specify name of account, account number and bank name)- 10%
• Evidence of compliance with Nigerian laws, including tax clearance certificates covering the period of 2 years, TIN Number.-10%

Terms and Conditions

• JSI Research and Training Institute Inc. reserves the right to accept or reject any or all quotations if it falls short of agreed terms.
• Late submissions will not be considered.
• The RFQ does not obligate JSI Research and Training Institute Inc. to award a contract or to procure any services or goods.
• Only successful bidder(s) shall be notified and will be asked to sign a Local Purchase Order (Contract document) with JSI Research and Training Institute Inc.

Note:  The Financial bids must be in NGN 

JSI Research and Training Institute Inc. will comply with the VAT law following the requirement of the Federal Government of Nigeria to deduct applicable withholding tax from the total contractual sum. 

QUESTIONS OF CLARIFICATION

Interested companies seeking clarification regarding the Request for Quotation (RFQ) should submit their inquiries in writing no later than February 7, 2025. All questions should be directed to JSI Country Finance and Operations Director at No 1 JC Obande Close Utako, Abuja office or via email at jsi_integratedproject_procurement@ng.jsi.com

Late inquiries may not be considered, so vendors are encouraged to submit their questions well in advance of the deadline.