Short Term Staff - Learning and Development Assistant, CHHR3 at African Development Bank - AfDB

Reference: ADB/21/073
Location: Abidjan, Cote d'Ivoire
Grade: GS6/GS7

The Hiring Department

• The role of the Human Resources Management department of the African Development Bank Group is to develop and execute a People Strategy, policies, processes and practices which will enable the Bank to achieve its strategic agenda.
• Core to the Human Resources Strategy is to attract, develop, engage, motivate, and retain a best-in-class workforce.

The Position

• Under the overall supervision of the Division Manager, Talent and Development and reporting to the Senior Leadership and Employee Development Officer, the Short-term Staff (STS) Learning and Development Assistant is responsible for providing support in planning, administration and delivery of learning and development programs in the Bank.

Duties and Responsibilities
The Short-term Staff (STS) Learning and Development Assistant will be required to deliver on the following duties, tasks, and responsibilities:

• Assist the Senior Leadership and Employee Development Officer in designing innovative learning and development plans, programs and material that meet identified learning needs.
• Provide support for identifying available staff learning and development opportunities both in-house and externally and for their implementation.
• Provide HR customer services by acting as a point of contact for Learning and Development administrative queries from internal customers.
• Provide support in the coordination of logistics before, during and after training sessions.
• Provide assistance in administering and analyzing post-training evaluations to determine relevance and impact of programs offered.
• Assist in the preparation of the annual reports (including statistics and key performance indicators) on learning and development activities and recommend process improvements.
• Provide support in the selection of training providers and provide related contract administration and management.
• Track the Learning and Development budget, verify payment of invoices to ensure delivery within agreed budget limits.
• Collect and maintain up to date learning and development records and data for all Bank staff.
• Provide general administrative support to the Learning and Development section.

Selection Criteria

• Hold at least a Bachelor's Degree in Human Resources Management, Organizational Development, Social Sciences, Business Administration, Public Sector Management or related discipline. Additional professional qualification/certification in Human Resources Management, Learning and Development is advantageous.
• Have a minimum of four (4) years for GS6 and a minimum of five (5) years for GS7 of relevant experience in Human Resources, preferably in Learning and Development activities.
• Experience of working with learning and development programme providers.
• Strong analytical and numerical skills; advanced knowledge and mastery of spread sheets, database software and related tools.
• Ability to compile, analyze complex data with high numerical proficiency.
• Ability to plan, organize, coordinate, multitask and prioritize under pressure with minimal supervision
• Ability to work accurately, with attention to detail.
• High level of integrity and ability to recognize and correct mistakes and maintain continuous improvements.
• Ability to work as a member of a team to ensure excellent service provision levels are met.
• Ability to work pro-actively and under own initiative to ensure that deadlines are met, or queries resolved.
• Excellent organization and time management skills.
• An ability to build relationships.
• Sense of confidentiality and knowledge of Data Protection and Document Management
• Team Spirit.
• Client Orientation.
• Competence in the use of standard Microsoft Office Suite applications; Experience with Learning Management Systems and virtual/ e-learning technology.
• Ability to communicate effectively (written and oral) in French or English, preferably with a good working knowledge of the other language.