Shipping Logistics Admin Officer at Pruvia Integrated Limited

Job Brief

• The Shipping & Logistics Admin Officer will be responsible for coordinating, monitoring, and administering shipping and logistics operations to ensure the efficient movement of goods.
• This role involves preparing and managing shipping documentation, liaising with shipping lines, clearing agents, and vendors, monitoring inventory, and ensuring compliance with regulatory requirements.
• The officer will also provide administrative support to the logistics team to facilitate smooth operations.

Key Responsibilities
Shipping & Logistics Coordination:

• Plan, coordinate, and monitor the movement of shipments (import/export).
• Liaise with shipping companies, freight forwarders, clearing agents, and regulatory authorities to ensure timely clearance and delivery of goods.
• Track shipments and provide regular updates to management and clients.
• Verify and process shipping invoices, freight charges, and related documentation.
• Ensure compliance with customs regulations and other statutory requirements.

Administrative Duties:

• Prepare and maintain accurate shipping and logistics records.
• Process shipping documents such as bills of lading, invoices, packing lists, and delivery notes.
• Maintain records of stock, deliveries, and inventory reports.
• Provide administrative support for logistics operations, including scheduling, filing, and correspondence.
• Assist in the preparation of weekly/monthly logistics performance reports.

Operational Support:

• Coordinate with warehouse staff to ensure proper handling and storage of goods.
• Monitor inventory levels and support re-ordering processes where necessary.
• Address and resolve any issues or discrepancies in shipping and delivery.
• Ensure effective communication between internal departments, vendors, and clients.

Requirements

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field.
• Minimum of 2–4 years of experience in logistics, shipping, or supply chain operations.
• Strong knowledge of import/export regulations, shipping documentation, and customs clearance procedures.
• Proficiency in MS Office (Word, Excel, Outlook) and must be very skilled with the use of a computer.
• Excellent organizational and multitasking skills.
• Strong communication and negotiation abilities.
• High attention to detail and accuracy in documentation.
• Ability to work under pressure and meet tight deadlines.