Senior Project Coordinator at Grow strong Foundation (GSF)

KEY RESPONSIBILITIES:

Communication and Collaboration:

• Facilitate regular communication between all Project partners, including project leads, technical staff, and administrative teams.
• Organize and manage Project meetings, ensuring clear agendas, productive discussions, and timely circulation of minutes.
• Foster a collaborative environment where all partners feel comfortable sharing information, raising concerns, and working together effectively.
• Act as a central point of contact for all Project-related communication.

Project Management:

• Oversee the overall implementation of the project, ensuring activities are delivered as per the
• agreed-upon work plan and timeline.
• Monitor progress against project objectives, budget, and donor requirements.
• Identify and address any challenges or obstacles that may arise during project implementation.
• Coordinate resource allocation (financial, human, logistical) on the Project to ensure efficient project execution.

Reporting and Documentation:

• Develop and maintain a comprehensive project management system for tracking progress,
• recording data, and documenting activities.
• Compile and consolidate regular progress reports from each staff, ensuring high quality and adherence to donor reporting guidelines.
• Prepare and submit timely final reports to the donor and other relevant stakeholders.
• Maintain a central repository for all project documents and ensure proper archiving procedures.
• Oversee risk management and mitigation strategies for the Project.
• Support the development and implementation of project monitoring and evaluation (M&E) frameworks
• Financial Management
• Coordinate financial reporting and ensure compliance with donor financial regulations.

Representation and External Relations:

• Represent the Project in meetings with donors, government agencies, and other external stakeholders.
• Advocate for the Project's interests and ensure project visibility among relevant actors.
• Build and maintain positive relationships with donors and other stakeholders to secure continued support for the project.
• Represent GSF in meetings with donors and other relevant agencies/partners at the State level, giving adequate feedback to the organization, beneficiaries, and donor members.

Qualifications

• A Master's degree or a Bachelor’s degree in International Development, Project Management,
• Public Administration, or a related social science field (preferred).
• Minimum 4 years of experience in project coordination, preferably within the NGO sector.
• Proven experience working on complex projects funded by international donors
• Strong understanding of Project management principles and experience working in a collaborative environment.
• Excellent communication and interpersonal skills, with the ability to build rapport and manage relationships with diverse stakeholders.
• Demonstrated ability to manage projects effectively, including planning, budgeting, monitoring, and evaluation.
• Strong analytical and problem-solving skills.
• Excellent organizational skills with a keen attention to detail.
• Proficiency in project management software, communication tools, and donor reporting platforms.