Senior HR and Admin Associate at Sun King (Formerly Greenlight Planet)

About the role:

• The Senior HR and Admin Associate will manage a wide range of HR administrative, employee relations, office management, and vendor coordination functions. This role ensures efficient operations of office facilities, employee welfare, and administrative services while maintaining cost efficiency and compliance with organizational policies. The role will have two direct reports within the team.

What you would be expected to do:
Administrative and Vendor Management

• Manage relationships with Health Maintenance Organizations (HMOs), travel agencies, accommodation vendors, food vendors, and office maintenance providers.
• Oversee end-to-end healthcare administration including employee registration, enrollment, and reimbursement.
• Coordinate flight (local and international) and hotel bookings for staff, ensuring timely communication and cost optimization.
• Ensure all vendor services are delivered efficiently and in alignment service levels.

HR Administration & Employee Relations

• Facilitate smooth onboarding of new hires by ensuring timely provision of work tools (laptop bag, ID card, business cards, welcome kits, etc.).
• Oversee day-to-day office operations, including safety compliance, pantry/kitchen management, and facility maintenance.
• Maintain office inventory, including HR stationery and kitchen supplies.
• Support HR Business Partners with employee engagement initiatives and internal communications.
• Foster positive working relationships across departments and with key stakeholders.

Team Leadership

• Manage and mentor direct reports, ensuring alignment with team and organizational goals.
• Conduct regular team meetings to track progress, address challenges, and promote collaboration.

Cost Management and Reporting

• Maintain an accurate and up-to-date cost tracker for all administrative expenses.
• Implement cost-saving measures whilst still upholding quality standards
• Work toward reducing departmental costs by a targeted percentage annually.

Stakeholder Engagement and Cross - Functional Support

• Build and maintain effective working relationships with all employees, management, and international HR/Admin teams.
• Proactively support peers in other regions by providing best practices, resources, and timely updates to ensure cohesive global operations.
• Champion problem-solving and serve as a reliable liaison between staff and the HR/Admin function.

You might be a strong candidate if you:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum of 5 years of experience in HR administration.
• Excellent organizational, communication, and people skills.
• Proficient in Microsoft Office Suite and comfortable using HRIS or related software.
• Expert data analytical skills is required
• Demonstrated ability to manage multiple tasks, prioritize effectively, and maintain attention to detail.
• Knowledge of local labor laws and health & safety regulations is an advantage.