Senior Executive Assistant at Bradfield Consulting

Job Description

• We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership.
• The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. Given the changing nature of the executive landscape, the executive assistant will be relied upon for flexibility and foresight, while maintaining confidences related to high-level systems and operations.

Objectives of this Role

• With a primary responsibility of supporting the Director as directed to ensure that organisational goals and objectives are accomplished, and operations run efficiently
• Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow
• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Daily and Monthly Responsibilities

• Manage professional and personal scheduling for Director, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Preparing memo, letters, invoices, statements, reports and other documents
• Management and oversight of business projects
• Attending meetings and recording minutes
• Involvement with interviewing, hiring and training staff
• Maintaining budgets and expenses
• Arranging dinners, social events and public appearances
• Producing timelines and reviews of projects
• Researching new business ventures and projects
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite

Skills and Qualifications

• Candidates should possess a Bachelor's Degree
• 5years' experience in an administrative role reporting directly to upper management
• Superb written and verbal communication skills
• Must have schooled Abroad with a foreign background experience
• Exceptional organisation and diary management skills
• High levels of flexibility and adaptability
• Flawless presentation and communication skills, both written and verbal
• The ability to multi-task and prioritise an everchanging workload
• The ability to work under pressure and reach deadlines
• Problem-solving and decision-making skills
• The ability to work autonomously
• The ability to filter matters that need the attention of the employer
• Strong business and commercial acumen
• The ability to communicate with and present to senior executives
• The ability to build relationships across the business and external contacts
• Drafting, writing and research skills.
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with an aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences

Preferred Qualifications:

• Experience overseeing budgets and expenses
• Experience developing internal processes and filing systems