Senior Associate, USAID Finance & Operations at Global Alliance for Improved Nutrition (GAIN)

Locations: Nigeria (Abuja), USA (Washington DC), Kenya (Nairobi)
Travel required: 10%
Classification: D4 - Senior Associate

Overall Purpose

• The Senior Associate, USAID Finance and Operations will work closely with the Head of North American Operations and the Manager for USAID Finance and Compliance.
• They will manage the day-to-day operations of GAIN’s portfolio of USAID funded awards.
• They will be responsible for ensuring effective donor reporting and compliance processes are in place for USAID funded projects, ensuring GAIN is adequately managing its finance, compliance, and procurement responsibilities.
• They will gain exposure to budgeting, forecasting, programme audit, donor reporting, workplan / proposal development, and deferred income reconciliation. All of this will involve significant dealings with finance and non-finance staff based in GAIN’s global offices.

Tasks and Responsibilities
Financial Management:

• Serve as finance / compliance focal point for a portfolio of awards, including general financial management and processes, subaward financial management, and accounting
• Ensure project reporting is reviewed on a monthly basis with implementing managers and that cost allocations made appropriately for the donors
• Ensure all reports, invoices, etc. are submitted accurately and on time to donors with sufficient variance analysis and context to enable transparency for donors assigned to this post
• Ensure and validate staff allocation for assigned projects
• Support organisation and execution of programme and statutory audits
• Manage the financial aspects of work-planning and periodic financial reviews / modifications, while facilitating
• effective linkages between GAIN finance / technical staff, country programmes, and partners
• Develop, analyse and monitor budgets; monitor and track obligations and expenditures against approved budgets, escalating issues as they arise
• Support annual budget and quarterly forecasting cycles
• Ensure project cash flow and restricted income balance is correctly managed
• Ensure project financial information is seamlessly integrated into GAIN financial and project management systems
• Support management of consultants’ contracts, liaising with technical teams to track and review payments

Compliance:

• Prepare documentation for recurring compliance tasks including NICRA calculation, PVO and SAM registration, etc.
• Support preparation of GAIN’s annual form 990
• Support contracting / subaward processes (e.g., donor agreements, procurement, teaming agreements, travel) ensuring execution according to GAIN’s policies and procedures as well as USAID / USG requirements (2 CFR 200, FAR, AIDAR as applicable).
• Respond to and provide direct support to technical teams in country and in GAIN’s representative offices and to partners regarding contract compliance
• Ensure programme funded assets are managed in accordance with GAIN and award requirements.
• Provide training and orientation to staff and partners on donor rules and regulations in line with the grant agreement. as well as the organisation's policies and procedures.

Other:

• Recommend strategies to improve business processes
• Represent GAIN at meetings with external stakeholders (e.g., USAID, prime, subaward recipients)
• Provide budgeting support and critical review on funding proposals
• Support recruitment and onboarding of project (local and country) staff and consultants
• Other duties as assigned

Key Organisational Relationships:

• Reports to the Head of North American Operations (primary) and
• Works closely with Manager, USAID Finance and Compliance
• Works closely with other team members and with relevant Programme Delivery staff.
• Liaises with network of partners, consultants and experts, who provide support to the programme

Job Requirements
Education:

• Relevant Bachelor's or Associates degree

Experience:

• Experience in USAID finance and compliance
• Experience in international development with experience in a developing country context preferred

Competencies:

• Strong analytical / problem-solving skills and a passion for learning
• An enthusiastic team player but able to work independently on donor portfolio
• Consults widely across teams and shares information and knowledge on a timely basis.
• Anticipates external and / or internal client’s questions and concerns and escalate issues when required.
• Keen attention to detail and a commitment to continuous improvement
• Effective communicator demonstrated on both financial and narrative reporting
• Talented in MS Office, particularly Excel
• Experience reporting using tools such as cubes/MS Analysis Services, Jet Reports, Tableau, or similar
• Experience with Dynamics NAV or Serenic Navigator would be an advantage
• Proficiency in USAID regulations, particularly as applicable to awards to non-US NGOs
• Proven ability to use initiative, prioritise, multi‐task, and work well under pressure to meet deadlines.

About Our Offer
Starting salary for this role is listed per location below:

• USA: USD 71,400 - 76,514
• Nigeria: NGN 7,012,999 - 8,004,527
• Keyna: KES 2,428,365 - 2,778,189

In addition to a competitive salary, GAIN offers 25 days holiday (in addition to public holidays), flexible working and professional development opportunities. We will support you to grow your career and offer this in a supportive, collaborative environment. Additional, country specific benefits may apply.

What Gain Offers

• Flexible working hours
• Friendly working environment
• Professional development opportunities