Secretary at Tempkers Limited

Responsibilities
Administrative & Office Support:

• Provide comprehensive secretarial and administrative support to management and departments.
• Manage office correspondence including emails, letters, and phone calls.
• Draft, format, and prepare reports, memos, presentations, and other documents.
• Maintain proper filing systems (electronic and hard copy) for easy retrieval of documents.

Scheduling & Coordination:

• Manage calendars, schedule meetings, and coordinate appointments.
• Organize meetings, prepare agendas, and take accurate minutes.
• Coordinate travel arrangements and logistics where necessary.

Records & Documentation Management:

• Maintain accurate records of office documents and correspondence.
• Ensure proper documentation and archiving of company files.
• Track and monitor important deadlines and follow-ups.

Front Desk & Communication:

• Serve as the first point of contact for visitors and external stakeholders.
• Handle incoming calls, inquiries, and correspondence professionally.
• Direct inquiries to appropriate departments or personnel.

Office Operations Support:

• Monitor office supplies and place orders when necessary.
• Support internal communication and coordination between departments.
• Liaise with external vendors, consultants, and service providers when required.

Compliance & Confidentiality:

• Ensure confidentiality of sensitive company information.
• Support adherence to company policies and administrative procedures.

Requirements

• Bachelor’s Degree in Business Administration, Office Management, or a related field.
• Previous experience as a Secretary, Administrative Assistant, or similar role is an advantage.

Skills & Qualifications:

• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• High level of professionalism and confidentiality

Strong attention to detail:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to multitask and meet deadlines
• Good interpersonal skills and customer service orientation
• Ability to work independently and as part of a team.