Secretary / Personal Assistant to the Chief Operating Officer (COO) at Michael Stevens Consulting

Job Description

• Appointee should be organized and detail oriented with strong interpersonal skills and can communicate effectively, good IT Skills will be an added advantage.

Key Responsibilities

• Dealing with correspondence and phone calls
• Managing diaries and organizing meetings and appointments, often controlling access to the Chief Operating Officer
• Booking and arranging travel, transport and accommodation
• Reminding the manager/executive of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Miscellaneous tasks to support their manager which will vary from time to time
• Provide clerical support when needed

Qualification

• Candidate must be a graduate and have solid experience as a secretary/personal assistant.

Job Skills:

• Discretion and trustworthiness
• Interpersonal skills - patience, listening, and communicating
• Customer-centric
• Multitasking
• Attention to detail
• Strong Communication skills
• Good listening Skills
• Tact and diplomacy
• Flexibility and Adaptability
• A knowledge of standard software packages and the ability to learn company-specific software if required.