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  • Posted: Dec 17, 2021
    Deadline: Dec 21, 2021
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    We are the directing and coordinating authority on international health within the United Nations’ system. We do this by: providing leadership on matters critical to health and engaging in partnerships where joint action is needed; shaping the research agenda and stimulating the generation, translation and dissemination of valuable knowledge; set...
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    Secretary / Admin Clerk (PMO) - GS3

    Reference ID: 2106996
    Grade: No grade
    Contractual Arrangement: Special Services Agreement (SSA)
    Contract Duration (Years, Months, Days): 6 Months
    Organization: AF_NGA Nigeria

    Duties
    Under the overall supervision of the WHO Country Operations Officer, and direct supervision of the PEP Cluster Lead, the incumbent will perform the following duties:

    • Manage office correspondence and support the distribution of correspondence, documents via electronic mail, courier services or other means to the relevant offices (National, Zone and State).
    • Operate a variety of office equipment such as photocopier, printer, scanner, and maintain supplies; produce photocopies and packages of materials for meetings as required.
    • Support in organizing internal and external meetings.
    • Collects and deliver mails, pouches and other communication from and to courier companies, government agencies and other institution; maintains a mail movement register.
    • Assist in preparing brochures, periodic reports, and articles on grant programs, and reports,
      speeches and presentations for lectures and special events, as and when required.
    • Assist the office works during the office hours:
      • Provide tea/ coffee or refreshments for guests/visitors
      • Provide support to staff services such as travel, expense claims, document retrieval, inventory, etc.
    • Assist with the procurement of office items, etc
    • Performs any other relevant duties that may be assigned from time to time.

    Educational Qualifications

    • Essential: Completion of Secondary School followed by administrative and secretarial training.
    • Desirable: Diploma in Public Administration, Secretarial Studies or its equivalent

    Experience:

    • Essential: At least 2 years’ experience commensurate with the duties of the posts and its grade in an  international, public or private organization of repute
    • Desirable: Experience in administrative support positions within WHO or another UN agency is an asset. Experience in Oracle-based systems or another ERP-like system is an asset.

    Languages:

    • Essential: Fluency in English.
    • Desirable: Working knowledge of French would be an advantage.

    Competencies:

    • Communicating Credibly and Effectively
    • Foster integration and teamwork;
    • Produce results;
    • Move forward in a changing environment;
    • Manage resources effectively.

    Functional Knowledge and Skills:

    • Computer literacy and proficiency in MS Word.

    Method of Application

    Important Notice: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.

    Interested and qualified? Go to World Health Organization (WHO) on careers.who.int to apply

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