Secretary / Admin Clerk (PMO) - GS3 at World Health Organization (WHO)

Reference ID: 2106996
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 6 Months
Organization: AF_NGA Nigeria

Duties
Under the overall supervision of the WHO Country Operations Officer, and direct supervision of the PEP Cluster Lead, the incumbent will perform the following duties:

• Manage office correspondence and support the distribution of correspondence, documents via electronic mail, courier services or other means to the relevant offices (National, Zone and State).
• Operate a variety of office equipment such as photocopier, printer, scanner, and maintain supplies; produce photocopies and packages of materials for meetings as required.
• Support in organizing internal and external meetings.
• Collects and deliver mails, pouches and other communication from and to courier companies, government agencies and other institution; maintains a mail movement register.
• Assist in preparing brochures, periodic reports, and articles on grant programs, and reports,
  speeches and presentations for lectures and special events, as and when required.
• Assist the office works during the office hours:
  • Provide tea/ coffee or refreshments for guests/visitors
  • Provide support to staff services such as travel, expense claims, document retrieval, inventory, etc.
• Assist with the procurement of office items, etc
• Performs any other relevant duties that may be assigned from time to time.

Educational Qualifications

• Essential: Completion of Secondary School followed by administrative and secretarial training.
• Desirable: Diploma in Public Administration, Secretarial Studies or its equivalent

Experience:

• Essential: At least 2 years’ experience commensurate with the duties of the posts and its grade in an  international, public or private organization of repute
• Desirable: Experience in administrative support positions within WHO or another UN agency is an asset. Experience in Oracle-based systems or another ERP-like system is an asset.

Languages:

• Essential: Fluency in English.
• Desirable: Working knowledge of French would be an advantage.

Competencies:

• Communicating Credibly and Effectively
• Foster integration and teamwork;
• Produce results;
• Move forward in a changing environment;
• Manage resources effectively.

Functional Knowledge and Skills:

• Computer literacy and proficiency in MS Word.