Sales Administrator at Givanas Group of Companies

Job Summary

• The Sales Administrator at Vendara supports the sales team in managing FMCG distribution operations.
• The role focuses on order processing, client account management, sales reporting, and coordination between logistics, warehouse, and sales teams.
• The position ensures smooth operations, timely delivery of products, and strong relationships with distributors, wholesalers, and retail clients.

Key Responsibilities & Accountabilities

• Order Processing: Receive, process, and track orders for FMCG products accurately and efficiently.
• Distributor & Retail Support: Maintain and update records for distributors, wholesalers, and retail clients; respond to inquiries and support account management.
• Sales Support: Provide administrative support to the sales team, including preparing documents, managing correspondence, and coordinating sales activities.
• Order Coordination: Collaborate with logistics, warehouse, and inventory teams to ensure timely and accurate product delivery.
• Sales Data Management: Maintain sales records, generate reports, and analyze data to support sales strategies.
• Communication: Act as a point of contact for internal and external communication related to sales operations.
• Administrative Tasks: Perform general administrative duties such as filing, record-keeping, and documentation.

Requirements & Qualifications

• Bachelor’s degree or Diploma in Business Administration, Marketing, or related field.
• Minimum of 2–4 years’ experience in sales administration, preferably in FMCG distribution or retail.
• Strong proficiency in Microsoft Office and CRM software.
• Excellent organizational, multitasking, and time management skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work collaboratively in a team environment.
• Customer-oriented mindset and problem-solving abilities.

Competencies:

• Attention to Detail: Ensures accuracy in order processing and sales records.
• Customer Focus: Supports strong relationships with distributors and clients.
• Communication: Provides clear, timely, and professional communication internally and externally.
• Organizational Skills: Manages multiple tasks efficiently in a fast-paced FMCG sales environment.
• Problem Solving: Identifies and resolves operational or logistical challenges effectively.

Skills:

• Order processing and sales administration.
• Distributor, wholesaler, and retail account management.
• Sales reporting and data analysis.
• Coordination of logistics and product delivery.
• Proficiency in Microsoft Office and CRM/distribution management tools.