Safety and Security Assistant at Smiling Hearts Initiatives International

Job Summary

• Assists in the development and implementation of Smiling Hearts Initiatives International. safety risk management systems, including policies, plans and procedures in areas of operation.  

Responsibilities

• Support the program teams to ensure that SHI project activities are implemented in a secure, safe and effective manner, primarily through the procurement of safety items.
• Implement improvements to the Minimum Operating Safety Standards (MOSS) under the direction of technical specialists.
• Attend regular briefings and context updates.
• Monitor staff movements and report irregularities to the appropriate focal point.
• Ensure that appropriate access controls are in place for all SHI facilities.
• Proofread translated Standard Operating Procedures (SOP), Contingency Plans (CP), threat assessments, and other documents to ensure translations have been completed to the required standard.
• Update security phone trees and maintain staff contact information.
• Assist in implementing SHI safety policies, protocols, and procedures under technical supervision.
• Oversea the procurement / issuing of safety and protective equipment under technical instruction.
• Track the location of SHI safety assets including, but not limited to, communications equipment, first aid kits, and so on.
• Maintain relevant safety documentation, data and records for the areas of concern under technical guidance.
• Any other duties related to the nature of the job as directed by the supervisor.

Responsibilities following training period:

• Assists in the implementation of SHI safety risk management systems (SRMS) under technical supervision.
• Communicate Standard Operating Procedures (SOP), Contingency Plans (CP), threat assessments, and other safety policies to staff whose first language is not English with the support of technical specialists.
• Assess potential impacts of the evolving context on SHI’s programmatic activities.
• Support in site safety assessments and identify new office spaces, guesthouses, warehouses, and other sites as required. This can include regular safety audits, such as checking fire extinguishers, safe room supplies, first aid kits, emergency communication equipment, and physical security elements (MOSS), and so on.
• Support in the completion of Safety Risk Assessments (SRAs).
• Deliver onboarding Briefing to incoming staff.
• Any other duties related to the nature of the job as directed by the supervisor.

Education / Experience and competencies

• Higher National Diploma in Security studies or related discipline
• At least 2 years’ experience in a similar position
• Willing to learn
• Good sense of humour
• Team player
• Emotional intelligence
• Collaborative but with the ability to work independently
• Ability to communicate information to a range of audiences
• An understanding of personal limitations and areas for personal development
• Excellent skills in MS Office, and Microsoft excel