Rural Resilience Activity Intern at Mercy Corps

Position Description

Location: Maiduguri

Position Status Full-time

General Position Summary

This position is based in Maiduguri with major responsibility in supporting the teams in record retention, initiating procurement requests, the focal point for documentation, securing approvals, documentation retention for the Rural Resilience Activity in Borno, assisting the Senior MSD and Livelihood officer in day to day tasks. He/she will be responsible for submitting timely reports to the Ministry of Reconstruction, Rehabilitation and Resettlement (MRRR) on monthly basis.

Essential Job Functions

• The focal point for Rural Resilience Activity documentation retention in compliance to PM@MC minimum standard and manage the documentation of the sector for audit and donor compliance.
• Liaise with finance, OPS and Rural Resilience Activity offices to provide necessary program-related documentation when required.
• Assisting the Senior MSD and Livelihood officer on all administrative affairs in liaison with other relevant team members.
• He/she will be the focal point for all the field demands to seek approvals, follow up with program support and program management/team lead on the approvals of PRs and POs and preparation of payment documents and following up on approval, reviews, procurement and payment processes as per approval authority matrix, and final submission to finance team for pay-out.
• Assisting the Senior MSD and Livelihood Officer in planning and coordination to ensure the effective engagement with government, partners and program implementation in Maiduguri, Borno state field locations.
• Maintaining all documentation relating to Rural Resilience Activity required ensuring accountability to the participants and donor.
• Oversee administrative matters this include drafting of service contract for service providers, daily hire staff, tracking service contract expirations, renewals and closing the contracts
• Assisting in organizing internal and external meetings for the Rural Resilience Activity.
• Folder management to keeping program staff updated on all document and made possible for them to easily access required documents in google drive and/or team drive
• Photo Management for Rural Resilience Activity, documenting lesson learnt and success stories.
• Any other duty when assigned.

Organizational Learning 

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

• Mercy Corps team members are expected to support all efforts toward accountability, specifically
  to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Supervisory Responsibility

 N/A

Accountability

Reports Directly To: Senior MSD and Livelihood Officer

Works Directly With: Rural Resilience team, Operations, and Finance teams

Knowledge and Experience

• University Graduate/ HND in Public Administration, Office Management or equivalent
• Microsoft Office Skills (Outlook, Excel, PowerPoint, Word).
• Willing and able to be based within remote areas, where services are limited.
• Professional, good organizational capacity, good human relationships, motivated, flexible, culturally sensitive

• Fluency in both verbal and written English highly preferred. Fluency in Kanuri is required
• Multi-tasking, coordination, organization, prioritization skills essential.
• Highly-developed MS Office utility skills (Outlook, Excel, PowerPoint, Word)
• Ability to work independently and cooperatively with team members required.
• Ability to work under pressure
• Strong interpersonal, intercultural and communication skills

Success Factors

The successful candidate will combine curiosity and a strong willingness to learn in the shortest possible time that will enable the candidate to meet the expectations of this role. The candidate should be equiped with an additional attribute of a “want-to-do” attitude. S/he will be an effective communicator, self-motivated with dedication towards deliverables and commitment to deliver with limited time and resources. S/He will be highly motivated, with initiative and capable to work with limited direct supervision.  The successful candidate will be capable of multi-tasking, rapid decision-making, have initiative, drive and a lot of energy, as well as high emotional intelligence, constructive mentoring skills and, have a strong commitment to teamwork and accountability, thrive in evolving and challenging environments, and make effective written and verbal communication a priority.

Mercy Corps team members represent the agency both during and outside work hours. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and Mercy Corps' policies, procedures, and values at all times and in all in-country venues.

Qualifications

Behaviors

Required

Team Player: Works well as a member of a group

Enthusiastic: Shows intense and eager enjoyment and interest

Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

Required

Goal Completion: Inspired to perform well by the completion of tasks

Self-Starter: Inspired to perform without outside help

Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Education

Required

• Bachelors or better.
• Diploma or better.