Request for Proposal - Consultancy Service to Provide Car Rental at Neem Foundation

1. Vehicle Specifications
a. The supplier shall provide the Neem Foundation UNFPA’s Coordinated Response to Gender- Based Violence Programme in Adamawa with a Bus/SUV or its equivalent.
b. The car should be petrol driven.
c. Clean inside and out and free from unpleasant odours;
d. Road-worthy and in good condition.
e. Equipped with necessary safety items, including fire extinguisher, seat-belt restraints, spare tire, mechanical jack, and basic hand tools.
f. Air conditioning systems must be functional.
g. Compliant with applicable insurance, safety, or other motor vehicle requirements.
h. Registered with a reputable towing services firm with 24-hour on-call and on-the-road assistance with wide coverage. In the absence of such services in-country, an equivalent or alternative service must be proposed to ensure minimal exposure of staff on the road.
i. Registered for operation during the period of his Contract with registration documentation in the vehicle and registration/number plates affixed to the vehicle as required by law; and
j. Original vehicle registration, driver’s license, and other documentation should always be available in the vehicle being rented (in case of checkpoints, etc.)
2. Working Hours and Approved Route

• a. The vehicle shall be available on request from Monday to Friday during the official business hours, but exceptional requests may be made for operation outside normal hours for which no
• extra charge shall be incurred for the car.
• b. During the period of operation for Neem Foundation, the vehicle shall carry passengers or goods authorized by Neem Foundation.
• c. Vehicle rental service to include only geographic transportation coverage for implementation in areas.

3. Payment and Requests for Service

• A trip log in which mileage, start and end time of service, driver name, etc. is to be maintained. The format of the trip log is to be agreed upon by both parties and the log must be certified at end of the
• trip by Neem Foundation.
• Payments will be made monthly upon the submission of an invoice and the trip log.

See the complete Request for Proposal on Google Drive