Request for Proposal - Consultancy Service to Provide Car Rental at Neem Foundation

Description of Service: Rental of two Buses or equivalent with driver Service
Project: Spotlight Initiative: Second Chance Education
Location: Adamawa and Sokoto State
Unit: Policy, Education and Research Dept
Duration: March-August

1. Vehicle Specifications

• The supplier shall provide the Neem Foundation Second Chance Education program in Adamawa and Sokoto with a 5-door vehicle (Toyota or equivalent), 2008 model or later, preferably of white or light blue color.
• The car should be petrol driven.
• Clean inside and out and free from unpleasant odors;
• Road-worthy and in good condition.
• Equipped with necessary safety items, including fire extinguisher, seat-belt restraints, spare tire, mechanical jack, and basic hand tools.
• Air conditioning systems must be functional with hot air systems.
• Compliant with applicable insurance, safety, or other motor vehicle requirements.
• Registered with a reputable towing services firm with 24-hour on-call and on-the-road assistance with wide coverage. In the absence of such services in-country, an equivalent or
• alternative service must be proposed to ensure minimal exposure of staff on the road.
• Registered for operation during the period of his Contract with registration documentation in the vehicle and registration/number plates affixed to the vehicle as required by law; and
• Original vehicle registration, driver’s license, and other documentation should always be available in the vehicle being rented (in case of checkpoints, etc.)

2. Working Hours and Approved Route

• The vehicle shall be available on request Monday to Friday between the official business hours, but exceptional requests may be made for operation outside normal hours for which no extra
• charge shall be incurred for the car except driver’s overtime cost.
• During the period of operation for Neem Foundation, the vehicle shall carry passengers or goods authorized by Neem Foundation
• Vehicle rental service to include only geographic transportation coverage for Port Moresby and surrounding areas.

The Complete Request for Proposal Can be Found on Google Drive