iRecruiters Africa is a fast-growing recruitment firm, offering world-class virtual recruitment & job posting services.
Mission
To be Africa’s trusted high quality talent providers, creating value-added partnership
Read more about this company
The Company is seeking to hire an experienced and detail-oriented Receptionist who will serve as the first point of contact for the company, providing exceptional front-desk service and administrative support.
The ideal candidate must demonstrate excellent oral and written communication skills, strong organizational abilities, and proficiency in office technologies. This role requires a professional, courteous, and detail-oriented individual capable of managing a variety of administrative and customer-facing duties.
Key Responsibilities:
Greet and welcome visitors in a professional and friendly manner.
Manage incoming calls, direct inquires to the appropriate departments, and provide accurate information when required.
Maintain a clean, organized, and presentable reception area.
Handle correspondence (emails, letters, memos) with accuracy and proper filing.
Prepare, manage, and store official documents in both digital (PDF) and hard-copy formats.
Maintain accurate and up-to-date record-keeping systems for visitors, documents, and office activities.
Assist in scheduling appointments, managing calendars, and coordinating meetings.
Support daily office operations by coordinating logistics and ensuring smooth workflow.
Liaise with internal teams and external partners as needed.
Monitor office supplies and initiate restocking when necessary.
Utilize Microsoft Office Suite (Word, Excel, PowerPoint) for documentation and reporting.
Use PDF tools for reviewing, editing, and managing digital documents.
Key Requirements:
First degree in Mass Communication, or a related field.
4+ years cognate experience as receptionist or administrative support Officer.
Excellent oral and written communication skills.
Proficiency in Microsoft Office and ability to work efficiently with PDF tools.
Highly IT-literate, with the ability to use digital communication and documentation systems.
Strong organizational, multitasking, and record-keeping abilities
Professional appearance, positive attitude, and strong customer service orientation.
Ability to work with minimal supervision and maintain confidentiality.
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