Receptionist (Medical Diagnostic Facility) at iRecruiters Africa Limited

• The Company is seeking to hire an experienced and detail-oriented Receptionist who will serve as the first point of contact for the company, providing exceptional front-desk service and administrative support.
• The ideal candidate must demonstrate excellent oral and written communication skills, strong organizational abilities, and proficiency in office technologies. This role requires a professional, courteous, and detail-oriented individual capable of managing a variety of administrative and customer-facing duties.

Key Responsibilities:

• Greet and welcome visitors in a professional and friendly manner.
• Manage incoming calls, direct inquires to the appropriate departments, and provide accurate information when required.
• Maintain a clean, organized, and presentable reception area.
• Handle correspondence (emails, letters, memos) with accuracy and proper filing.
• Prepare, manage, and store official documents in both digital (PDF) and hard-copy formats.
• Maintain accurate and up-to-date record-keeping systems for visitors, documents, and office activities.
• Assist in scheduling appointments, managing calendars, and coordinating meetings.
• Support daily office operations by coordinating logistics and ensuring smooth workflow.
• Liaise with internal teams and external partners as needed.
• Monitor office supplies and initiate restocking when necessary.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) for documentation and reporting.
• Use PDF tools for reviewing, editing, and managing digital documents.

Key Requirements:

• First degree in Mass Communication, or a related field.
• 4+ years cognate experience as receptionist or administrative support Officer.
• Excellent oral and written communication skills.
• Proficiency in Microsoft Office and ability to work efficiently with PDF tools.
• Highly IT-literate, with the ability to use digital communication and documentation systems.
• Strong organizational, multitasking, and record-keeping abilities
• Professional appearance, positive attitude, and strong customer service orientation.
• Ability to work with minimal supervision and maintain confidentiality.