Proposal Development Assistant at IITA - International Institute of Tropical Agriculture

Description

• The International Institute of Tropical Agriculture seeks suitable Nigeria Nationals for the position below at the Institute’s headquarter in Ibadan.

DUTIES:

• Provide support to staff and proposal teams in completing proposal summary forms.
• Assign projects to the appropriate science areas on summary forms, in consultation with the Proposal Team Lead.
• Review proposal summary forms against corresponding agreements to ensure accuracy, consistency, and alignment of information, escalating discrepancies for clarification and resolution.
• Conduct daily searches to identify and analyse funding opportunities aligned with IITA’s strategy.
• Provide guidance to staff on navigating the proposal automation system.
• Contribute to the preparation of comprehensive weekly, monthly, and quarterly reports on funding call searches and publications.
• Track and compile compliance monitoring reports from the Proposal Call Automation System for submission to the Senior Management Team.
• Support staff in developing proposal budgets.
• Ensure compliance with internal standards and donor guidelines during the proposal development phase.
• Assist in completing relevant administrative information as required by funding call guidelines.
• Retrieve proposal and project-related information from the project database as needed.
• Assist in maintaining the unit’s intranet platform, including uploading and updating relevant policy documents, workflows, templates, checklists, manuals, and related resources.
• Support the creation and updating of content on the unit’s activities for social media platforms.
• Collaborate with team members to develop training modules, provide guidance, and deliver capacity-building sessions for IITA colleagues and partners.
• Perform other job-related tasks as assigned by supervisors.

Requirements

QUALIFICATION:                     

• BSC/HND Business Administration, Project Management, Public Administration Agriculture, or related courses with a minimum of two (2) years’ experience performing a similar role in a well-structured environment.

COMPETENCIES:

The ideal candidate must:

• Demonstrate excellent written and verbal communication skills.
• Be proficient in the MS Office Suite (Word, Excel, and PowerPoint).
• Be familiar with donor guidelines, grants, and the proposal development process.
• Possess strong organizational skills.
• Have the ability to work under pressure and meet strict deadlines.