Project Finance Officer at Nigerian Red Cross Society

JOB PURPOSE

The Project Finance Officer will be responsible for ensuring the timely and accurate processing of project transactions as well as periodic reporting of financial activities on project.

JOB DUTIES AND RESPONSIBILITIES

The Project Finance Officer has the following responsibilities:

Payment processing

• Review payment requests to ensure that all the relevant supporting documents including invoice, receipt, approved budget and procurement documents where applicable are attached.
• Further approved proposal, tender documents, purchase orders, contracts, GRNs, distribution lists and invoices are attached to PV
• Coordinate with relevant staff on unclear support documents provided for payment before processing it further
• Ensure all payments are processed in a timely manner without unnecessary delays
• Ensure payment vouchers are properly coded and approved before effecting payment
• Post transactions on Quick Books or on available ERP software for periodic reporting

Staff Advances

• Perform reconciliations on staff and working advances
• Provide staff with account status on monthly basis. Ensure that additional advances are not given to staff if the previous one is unaccounted unless with prior authority

General Ledger Update

• Keep accurate records for all daily transactions to be captured in the accounting books
• Update the general ledger and participate in monthly closing procedures
• Ensure all transactions processed through the accounting system are properly authorized and have the relevant supporting documents
• Maintain a transparent, accurate user-friendly filing system of all financial documents by ensuring all documents are in place and files are properly labelled 
• Follow up with branches and staff for retirement of advances at the close of every month

Budget Tracking and Performance Reporting

• Using excel skills to match actual expenses with budgeted line items upon the availability and request of transaction list from finance.
• Generation of monthly budget report and variance analysis for donor’s information.
• Reporting of staff advance on a periodic basis for reconciliation purpose.
• Record budget realignment where it is required and re-adjust the matching expenses on cash basis.

Financial Control

• Ensure appropriate control and security of all cash resources always
• Conduct ageing analysis and compile reports of outstanding payments over 30 days and follow up to ensure payment
• Closely monitor all financial activities and keep the management advised of all situations which have the potential for a negative impact on internal controls or financial performance
• Assist in the facilitation of both internal and external audit procedures as may be required

BEHAVIOURAL REQUIREMENTS

• The NRCS is committed to the protection of everyone from sexual exploitation and abuse (PSEA) with zero-tolerance policy towards any form of exploitation or abuse.
• All personnel are expected to adhere strictly to the National Society PSEA policy and code of conduct, which outlines expected conduct and reporting mechanisms. Candidates may be assessed on their understanding and commitment to PSEA during the interview process.
• Embracing cultural diversity 
• Sensitivity to gender issues
• Ability to work in a stressful environment 
• Maintain confidentiality