Project Coordinator Assistant at Medecins Sans Frontieres

Main Objective and Responsibility of the Position

• Provide support to the Project Coordinator in the administrative part of coordination tasks, ensuring a smooth relationship with local and national authorities, contributing to the context analysis and follow-up, and providing translations and interpreting in order to ensure the smooth running of the project.

Accountabilities

• Monitor and report on key issues (security, risk, etc.) to the Project Coordinator and provide support in analysing contextual information, through a sound knowledge of counterparts, in different administrations in order to improve decision making processes.
• File and update field contacts and correspondence (with other NGOs, UN agencies, local authorities, media, etc.) in order to ensure information sources accuracy and its availability on regular basis.
• Assist the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows.
• Assist the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities) in order to improve awareness and public opinion adhesion.
• Ensures the continuity of relations with local actors and keeps updated the list of contacts.
• Organize advocacy contacts and appointments for the Project Coordinator with local authorities and partners to ensure the continuity of relations with local actors and involved counterparts.
• Execute clerk-related activities as well as prepare and conduct briefings on the project context to new employees in order to facilitate their integration onboard and within the project environment.
• Translate documents and act as an interpreter when needed.

MSF Section / Context Specific Accountabilities

• The MSF project in Gummi is a new project. MSF, as a medical organization, will work on mainly primary health care (malnutrition and Integrated community care management). As the project is a new project in the area, the activities will evolve. The project coordinator will need to be flexible in terms of activities and in the geographical area of work.
• The PC assistant develops and maintains the stakeholder’s network together with the Project coordinator in order for MSF to have the necessary contacts to insure the activities.
• The PC assistant follow the news and the different context update and inform the PC.
• He provides support analyzing contextual information, through a sound knowledge of counterparts, in different administrations in order to improve decision - making processes is provided
• The PC assistant does oral and/ or written translation when needed and provide cultural / local information when needed.
• Conduct cultural briefings on the project context to new employees.
• The list above is not exhaustive, it is a summary, the activities will evolve according to the need.

Requirements (Qualifications / Experience / Knowledge)
To apply for this role applicants MUST meet the following criteria:

Education:

• Desirable, University Degree.

Experience:

• Desirable two years previous experience in similar jobs in the field of humanitarian aid with MSF or other NGOs.

Languages:

• Mission working language and local language(s) essential.

Knowledge:

• Essential computer literacy (word, excel).

Competencies:

• Results Oriented, Teamwork, Flexibility, Commitment to MSF Principles, Stress Management.