Project Controls Manager at Tokiye Integrated Medical Services

Job Summary

• The Project Controls Manager is responsible for establishing, leading, and managing the full project controls function on complex construction projects.
• The role provides strategic oversight of planning, scheduling, cost control, risk management, progress measurement, and performance reporting to ensure projects are delivered on time, within budget, and in accordance with contractual requirements.
• The position requires extensive experience in major construction or EPC environments.

Key Responsibilities
Project Controls Leadership

• Establish and lead the project controls framework across all project phases.
• Develop and implement project controls policies, procedures, and governance standards.
• Provide strategic advice to the Project Director and senior management on schedule, cost, and risk performance.

Planning and Scheduling

• Develop, review, and approve integrated project schedules (baseline and updates) .
• Ensure alignment between construction, procurement, engineering, and commissioning schedules.
• Monitor critical path activities and implement mitigation measures to address delays.

Cost Control and Budget Management

• Establish and manage project budgets, cost breakdown structures (CBS), and control accounts.
• Monitor costs, commitments, forecasts, and cash flow.
• Lead cost reporting, forecasting, and variance analysis.

Progress Measurement and Performance Reporting:

• Define progress measurement methodologies and ensure consistent application across disciplines.
• Implement Earned Value Management (EVM) techniques where applicable.
• Produce accurate and timely project performance reports and dashboards.

Risk and Change Management:

• Lead project risk identification, analysis, and mitigation planning.
• Maintain and update project risk registers.
• Support change management processes, including schedule and cost impact assessments.

Interface and Stakeholder Management:

• Work closely with construction managers, commercial teams, planners, and engineers to ensure data accuracy and alignment.
• Provide schedule and cost inputs for claims, variations, and extensions of time (EOTs).
• Support commercial and contracts teams with project controls analysis for disputes and negotiations.

Systems, Tools, and Data Governance:

• Implement and manage project controls systems, tools, and reporting platforms.
• Ensure data integrity, consistency, and traceability across all controls functions.
• Drive continuous improvement in project controls processes and reporting.

Team Management and Mentoring:

• Lead, mentor, and develop planners, cost engineers, and project controls specialists.
• Review team outputs and ensure high standards of accuracy and professionalism.

Compliance and Assurance:

• Ensure compliance with contractual, corporate, and regulatory requirements.
• Support internal and external audits related to project controls and performance reporting.

Qualifications and Experience

• Bachelor’s degree in Engineering, Quantity Surveying, Construction Management, or a related discipline.
• Minimum of 15 years’ experience in project controls within large-scale construction or EPC projects.
• Professional certifications (e.g., PMP, AACE, RICS, CIOB) are a strong advantage.
• Demonstrated experience leading project controls on complex, multi-disciplinary projects.
• Advanced proficiency in Primavera P6, cost control systems, and reporting tools.

Skills and Competencies:

• Expert knowledge of project controls best practices.
• Strong analytical, problem-solving, and decision-making skills.
• High level of commercial and schedule risk awareness.
• Excellent leadership, communication, and stakeholder management capabilities.
• Ability to operate effectively under pressure and in fast-paced project environments.