Project Assistant at BigSun Africa

Job Purpose

• Project Assistant provides essential administrative and logistical support.
• The Assistant's role is pivotal in facilitating the smooth operation of the unit by assisting in the implementation of operational tools and processes and contributing to the practical aspects.
• This includes organizing data, managing documentation, supporting field missions, and aiding in the coordination of partnership activities to ensure effective collaboration and achievement of partnership goals.

Duties and Responsibilities

• Assist in preparing operational tools and training materials.
• Assists in organizing capacity-building sessions and collects data for performance evaluations.
• Assists in the logistical aspects of organizing field missions, including travel arrangements and scheduling.
• Support communication with partners, including drafting minutes of meeting.
• Provide administrative support in documenting partnership standards and procedures.
• Maintain and update a comprehensive partner database, including contact details, partnership history, and relevant notes.
• Support in monitoring project implementation and compliance with standards.
• Provide administrative assistance to project staff and partner CSOs.
• Maintain well-organized project files and documents, ensuring efficient access and retrieval.
• Assists in organizing capacity-building activities and collecting feedback on their effectiveness.

Accountability and reporting:

• Perform basic quality checks on data and reports to ensure accuracy and reliability before submission.
• Aid in managing tracking tools and preparing reports, including gathering data and data entry.
• Supports the execution of accountability measures and documenting the impact of activities within the partnership program, such as gathering necessary documentation and feedback.

Qualifications and Experience

• Bachelor’s Degree in social sciences, finance, international development, administration or any other relevant field.
• Minimum of 1 year of experience in project management within the nonprofit sector.
• Strong skills in using Microsoft Office applications (particularly Word, Excel and PowerPoint) and Microsoft's online tools (particularly Outlook, Microsoft Teams and SharePoint).
• Skills in supporting monitoring and evaluation activities, including data collection and basic analysis.
• Effective team-player and problem solver.
• Skills in assisting with the preparation of reports, proposals, and other written materials.
• Efficient time and priority management with attention to deadlines.