Summary
LIFE Africa Foundation is the social impact arm of the Del-York Group, on a bold journey to empower 1.8 million Africans by 2030 through future-of-work programs, entrepreneurship, and inclusive innovation. Our ambition extends far beyond this milestone, we are committed to sustaining long-term systems change and catalyzing opportunity for generations to come.
To support this mission, we are seeking an exceptionally organized and hands-on Programs Manager to drive the administrative and operational needs of the Foundation. This role combines program coordination, office operations, donor support, and event logistics, requiring a professional who thrives in fast-paced environments, understands systems thinking, and can translate high-level plans into concrete outputs.
You will report directly to the Head of Foundation, ensuring program execution is on time, on budget, and always aligned with excellence. From tracking budgets and enforcing SOPs to preparing documents, managing partners, coordinating events, and supporting fundraising, this role is for someone who knows how to make things happen.
Key Responsibilities
Program & Project Execution
- Translate the Foundation’s strategy into operational project plans and execution timelines.
- Oversee day-to-day implementation of all programs and pilots.
- Develop and maintain internal program trackers and shared dashboards.
- Supervise third-party implementation partners and vendors to ensure timely and quality delivery.
Operational Systems & Administration
- Lead documentation, enforcement, and regular audits of SOPs across programs and support functions.
- Coordinate internal workflows, scheduling, and reporting mechanisms.
- Manage procurement, vendor onboarding, and compliance documentation.
- Support the development and implementation of digital systems (e.g., Hubspot, Notion, Trello, Airtable) for internal knowledge management.
Budgeting & Financial Oversight
- Develop and track program budgets in collaboration with Finance and Programs teams.
- Monitor actual spend vs. forecast across program workstreams.
- Ensure financial documentation is complete and audit-ready.
4. Fundraising Support & Donor Readiness
- Coordinate logistics for fundraising-related events, meetings, and workshops.
- Assist with drafting proposals, donor briefs, concept notes, and reporting documents.
- Conduct donor and partner research to support outreach strategy.
- Maintain an organized and accessible library of proposal templates, pitch decks, and presentations.
External Engagement & Event Coordination
- Accompany the Head of Foundation to events, meetings, and site visits as operational support.
- Handle minute-taking, follow-ups, and coordination with external stakeholders.
- Prepare event briefs, pack donor materials, and manage on-the-ground logistics.
- Ensure post-meeting notes and action items are implemented and tracked.
Stakeholder & Partner Coordination
- Serve as liaison between the Foundation and implementation partners.
- Schedule and prepare for recurring check-ins, project reviews, and milestone evaluations.
- Draft meeting summaries, timelines, and partner performance reports.
Qualification and Experience
- Bachelor’s degree in Project Management, Development, Public Administration, or related field (Master’s is a plus).
- 5–7 years of experience in program delivery, operations, or grants management within the social impact or development space.
- Demonstrated ability to manage multiple projects and workstreams under pressure.
- Experience in donor-funded program delivery and stakeholder reporting.
- Proficiency with digital project management tools and productivity platforms
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