Program Assistant at Surge Africa Organisation

Role Overview:

• As the Program Assistant, you will primarily provide program support for Surge Africa’s operations. On a secondary note, you will handle administrative tasks such as assisting with hiring, expense tracking and Human Resources. Read more here. This role is fully remote. 

Responsibilities:

• Assists in organising programs and activities in accordance with the mission and goals of the organisation
• Assists team members in preparing and formatting documents, including Slides/PowerPoint presentations
• Continuously reviews and improves program evaluation, delivery and methodologies
• Develops and maintains an efficient filing system for the team, including assistance in processing applications for proposals as required and maintains a tracking system of responses to proposals
• Maintaining office calendars and sending out reminders of impending appointments
• Coordinates the translation, proofreading and editing of documents as required
• Assists in organising regular team meetings and conference calls/video conferences, including the preparation and distribution of documents
• Attending staff meetings and taking minutes with the assistance of and coordination with the Program team as required
• Assisting in managing the budget for special and routine events
• Making reservations for various off-site business meetings and events
• Relaying internal emails to staff
• Assists in the orientation of new employees, providing them with the necessary documents and materials for orientation
• Assists with payroll management
• Performs other related duties in accordance with instructions from team members.

Skills and Qualifications:

• 3 years or more working experience in program support, administration and human resources
• Effective skill in developing and executing both in-person engagements and online events
• Competency in digital software and virtual workspaces
• Ability to work independently and as part of a team
• Excellent interpersonal and time management skills
• Ability to multitask and good hold of strong organisational skills 
• Polite, clear and compelling communication skills.
• A good understanding of climate change and its landscape