Program Assistant, Abuja - Nigeria Strengthening Civic Advocacy and Local Engagement (SCALE) at Palladium Group

Ref No: req11584
Duration: 1 year, with possibility of extension for additional 3 years.
Report To: The Deputy Chief of Party

Background

• The objective of the SCALE Activity is to support civil society organizations (CSOs) and business membership organizations (BMOs) across all of USAID/Nigeria’s programmatic sectors with a basket of managerial, business strengthening, and advocacy capacity-building interventions aimed at advancing Nigerian CSO sustainability combined with targeted grants to advance mutually agreed upon priorities. The activity is designed to enhance local civil society organizations’ ability to be positive and responsible change agents in Nigeria.

Purpose of Position:

• The Program Assistant will provide both technical and administrative support to the technical unit of the SCALE project.

Roles and Responsibilities

• Manages calendar of technical team including maintaining knowledge of all the team members’ work and events.
• Assists with developing concepts and scope of work for activities.
• Assists with taking notes and writing reports during project meetings and events.
• Assists with logistics for project meetings and events, including working with operations team to find venues, confirming dates, and sending invitations and confirming participation.
• Assists with logistics for project partners and guests, including arranging interviews, meetings, transportation, accommodations.
• Manages communication with project partners and stakeholder.
• Organizes and backstops virtual meetings and other events.
• Maintain project files on shared drives and SharePoint.
• Contributes to monitoring the Activity Monitoring Evaluation and Learning Plan (AMELP) and SCALE Workplan to ensure implementation is on track.
• Supports generation of monthly and quarterly reports, tracking progress on targets and indicators.
• Assist with administrative processes as may be required.

Requirements

• A Bachelor’s Degree or equivalent in Social Sciences, Accountancy, Administration, Knowledge Management, or related field.
• Minimum of 3 years of progressively responsible experience in program management working with development organizations.
• A broad understanding of general development issues.
• Competency in MS Word, Excel, Outlook, and PowerPoint required.
• Ability to take initiative, work independently, and to manage multiple priorities under tight deadlines.
• Strong oral/written communication skills in English.
• Good interpersonal and communication skills including ability to work well and collaborate with internal and external stakeholders.
• Excellent negotiation and problem-solving skills.
• Exceptional time management and organizations skills.
• Ability to travel as required within Nigeria.