Procurement Supervisor at Interswitch

Department: Group Finance & Supply Chain Management

Job Summary

• To plan, source, enable, monitor, control, and report on all purchasing processes related to satisfying customer requisitions as approved by management.
• The ordering and order fulfilment of supplies as so approved. Supplier relationship management, and supplier performance management as guided by the Head of Department.

Responsibilities
In addition to Supervising the Purchasing unit’s functions:

• Assist the HOD in the role of sourcing & acquisition at the best price & quality of suppliers, and of materials and services needed by customers
• Analyze procurement requirements and select the most appropriate methods based on the interpretation and assessment according to Management approved policies and practices, and experience
• Draft in conjunction with Legal and users - supplier contracts
• Monitor and review progress of such contractual agreements and consult with vendors and/or user departments to implement corrective action when required
• Analyze, negotiate and prepare contractual agreements, ensuring appropriate terms and conditions are included to protect the interests of the company
• Periodic contract review of partner suppliers
• Support contract negotiations and reviews
• Strive to achieve ‘Perfect Order Fulfilment’ wherever possible
• Achieve cost savings targets as set by Management and the business
• Processing of all Purchase requisitions, ensuring that all details required for a PO are correctly captured
• Order Management- Receiving quotes, raising purchase orders, tracking vendor payments and delivery of goods ordered
• Support internal customers (Backbone, Business and Sales) on all procurement matters as well as on related processes and terms (eg Requisitioning, Requests for Proposals (RFP), Requests for Quotations (RFQ))
• Generation of Purchase Orders according to agreed terms and conditions on MS Dynamics AX
• Ensure suppliers send proper Invoices on all Purchase Orders from across the organization
• Process daily Petty Cash expenses with proper approvals
• Create and maintain procurement records, including electronic records in the company’s Enterprise Resource Planning (ERP) system as well as on the file server; ensuring accuracy and integrity of data
• Periodic Market Price Survey
• Periodically request and review price of items in the market compared to that of registered suppliers to continually ascertain best prices
• Periodic research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality based on the annual/quarterly purchasing plan
• To identify better supplier sources
• Conduct quality checks in conjunction with user(s) of goods received to determine fitness for purpose and compliance to terms stated on the PO
• Arrange for samples, testing and evaluation of new products and ensuring HODs’ awareness of product lines of new and existing suppliers
• Assist HOD in liaising between suppliers, OEMs and relevant internal departments to facilitate, a quick, responsive and satisfactory procurement process
• Assists HOD in demand planning and the balance of demand with supply through proper items requirements planning and the application of procurement best practices
• Sales support eg pricing, and completion of bids to be submitted- RFQ and RFP processes support
• Project procurement support
• Supplier relationship management, performance management and reporting
• Conduct Vendor prequalification, registration, due diligence and on-boarding
• Continuously evaluate and assess supplier performance reports consistent with agreed to requirements to insure consistency with quality, service and delivery targets; and communicate feedback from the process to respective vendors, Also implement recommendations from the process
• Supplier categorization and supplier category management
• Assist in the achievement of other objectives of the Department and Interswitch Group

Others:

• Provide price updates to other departments to enable them do proper costing and planning
• Advice on developments in operations and projects in Interswitch that can necessitate procurement policy changes
• Assist the HOD in communicating best practice to divisions and departments to achieve most effective internal and external purchasing results/processes Communicate Interswitch’s policies and preferences to suppliers and customers to help them become better partners in the successful accomplishment of shared objectives
• Periodic reporting on purchasing activities, identifying opportunities for the business
• Capture VOC through periodic customer surveys, analyse and report to HOD

Requirements

• Educational Qualification: B.Sc, BA in Accounting, Science, Engineering, or Social Science
• Professional Qualification: APICS (American Production and Inventory Control Society), CIPS (Chartered Institute of Purchasing & Supply); Project Management

Experience:

• 5 and above years in Supply Chain Management (SCM), Procurement or Purchasing function

Key Competencies Requirements:
Functional/Technical:

• Purchasing fundamentals/ Best Practices
• Project Management
• Analysis/Spreadsheets/Costing
• Good knowledge of Interswitch activities
• Use of ERP
• Good learning ability
• Planning
• Supplier Management
• Sourcing/Supplier Selection
• Inventory Management
• Organization/Flexibility
• Product-Related Skills
• Leadership
• Logistics

Behavioural:

• High Integrity
• Excellent communication skills
• Good Interpersonal skills
• Confident
• Attention to detail
• Team Spirit
• Ability to work well under pressure
• Adaptive to change